Activity Statement Australia
Contents |
Introduction
The Activity Statement is a tax reporting requirement for businesses issued by the ATO on either a monthly or quarterly basis.
It’s used for reporting and paying goods and services tax (GST), pay as you go (PAYG) instalments, PAYG withholding tax and other tax obligations.
To setup the Activity Statement up go to General Setup -> Enterprise Model -> Enterprise Module Management.
Under Reference Data select Australia: Activity Statement followed by OK.
Once the data is updated, "process successfully completed" message is displayed and the activity reference data will be imported.
Activity Statement Forms
To view the imported reference data go to Go to Financial Management -> Australia -> Setup -> Activity Statement Form.
The forms include default settings for generating different types of BAS (business activity statement) forms required by the tax office.
By default the forms are active and can be selected when generating an Activity Statement. If needed forms can be deactivated which will remove them from the list of forms in the Activity Statement screen.
Activity Statement Setup
The Activity Statement Setup window specifies the rules that an organisation has chosen to report to the ATO under.
A default setup (called "standard") is created when the Activity Statement reference data is applied.
This standard setup defaults the GST Accounting Method to "Non-cash (accruals)". If a business needs to report GST on a cash basis, then this should be changed to "Cash"
There are several additional steps required to complete the setup
1. Select the General Ledger that the GST will be reported against.
2. Configure the Tax Rates used to report GST
3. Configure any Journal items that should be reported for GST
4. Configure any Journal items that are used to report payroll
5. Select any Business Partners that should be excluded from GST reporting (e.g. because they represent an internal sale/transfer within the business)
Tax rates
The standard Tax Rates to setup are:
| Tax Rate | GST | Capital Purchase | Export Sale |
| EXP - GST - Taxable | No | No | Yes |
| FRE - GST - Free | No | No | No |
| GST - GST - Taxable | Yes | No | No |
| IMP - GST - Taxable | Yes | No | No |
| INP - GST - Input Taxed | No | No | No |
| INS - GST - Input Taxed | No | No | No |
GST from other transactions
The tax rates are used to report GST recorded in sales and purchase invoices.
In some circumstances payments in/out, financial account transactions and journals also need to be included in the GST reports.
To report payments in/out and financial account transactions create entries in the GL Item subtab for the GL Items that will be reportable. For each item select whether it is
1. A GST amount (reported in gst collected and paid)
2. A reportable sale / purchase (appears in revenue/expense totals in BAS)
3. A capital purchase
4. An Export sale
Likewise to report General Journals create entries in the Journal subtab for the ledger accounts that will be reportable. For each item select whether it is
1. A GST amount (reported in gst collected and paid)
2. A reportable sale / purchase (appears in revenue/expense totals in BAS)
3. A capital purchase
4. An Export sale
Payroll
Payroll needs to be reported as part of the Activity Statement. Users can manually fill in these amounts or they can configure GLItem's and/or General Journal entries that will be used to populate the payroll figures
A standard configuration used to display Payroll information for PAYG and PAYG - Gross can be setup as shown below.
Business Partners
The Business Partner tab allows for the exclusion of transactions for specified business partners. For each business partner select whether they will be excluded from sales and/or purchase reporting
- Reportable Sales
- Reportable Purchases
Activity Statement
To report activity for a period
1. Create a new Activity Statement record in the Activity Statement window
2. Select the appropriate Form to use. Different forms will enable/disable sections of the activity statement as required.
3. Select the period that is being reported by setting any one of
- Period (Ending)
- Period Start Date
- Period End Date
4. Fill in any of the optional fields that you wish to keep a record of
5. Save and click the Fill button
6. The system will fill in all the figures based on the select form and the options in the Activity Statement Setup
7. Adjust any figures required
8. Complete the activity statement
Note: The GST Input and PAYG Input subtabs will show all the transactions that have been included in this statement and what each transaction has contributed to the various figures.
Adjustments
Making adjustments to the final accounting figures.
Inside the main window of the Activity Statement there is a summary of all the accounting values displayed.
In the above example in the Goods and Services Tax (GST) area there are 2 sections for each category. The Audit section contains the unadjusted figure while the other contains the adjustment.
Processes
Fill
- The Fill process will fill the Activity Statement with transactions based on the Activity Statement Setup and period settings. The Fill process can be rerun if the period settings are altered or new transactions need to be included.
Complete
- The Complete process will move the Activity Statement from Draft to Completed. Once the Activity Statement Complete process has been run, the fill process can no longer be run. To run the Fill process again to include new transactions, the activity statement needs to be reactivated. This is do by clicking the Reactivate process button which replaces the complete process button.
- The Print process will provide the user with a downloadable PDF copy of the Activity Statement
Available Versions
| Release Date | Release Status | Module Version Number | Openbravo Version Number | Forge Link
|
| 2016-03-09 | Confirmed Stable | 1.3.2 | 3.0PR15Q3 | Australia: Activity Statement |
| 2015-03-17 | QA Approved | 1.3.1 | 3.0PR14Q3 | Australia: Activity Statement |
| 2015-03-17 | Test | 1.3.0 | 3.0PR14Q3 | Australia: Activity Statement |
| 2015-03-04 | Test | 1.2.0 | 3.0PR14Q3 | Australia: Activity Statement |