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Alerts India/User Documentation



This module is installed once Professional Pack is installed.

Dataset Application

This module contains a set of reference data which populates the Business Events window.

This reference data can be applied either at Client level or at Organization level as explained here: India Alerts.

Content of the module

Once installed this module creates a new folder named "Alerts" under India Localization menu.

To check the contents of the Alerts sub-menu go to Financial Management -> India Localization -> Alerts.


Each of the items above is briefly explained below:

Business Events

Depending on the type of business, an organization is required to perform some business or financial operations regularly.
These are called "Business Events".

After the alerts dataset is applied as explained above, this window is populated with common business events for Indian Taxation purposes. Additionally, the user can also create a new business event.

Once the Business Events are defined, the user can set reminders (alerts) to perform or execute them.

Events Calendar Creation process

This process creates a list of scheduled calendar entries for the Business Events defined above.

The end-user has just to enter the year for which the calendar entries need to be created. The date and the month of the calendar entries is picked up from the business event definition.

The calendar entries can be viewed in the "Event Calendar" window.

Events Calendar

After the above process is executed, this window displays a list of the scheduled calendar entries for Business Events scheduled for a given fiscal calendar.

This is a read-only window.

Scheduled Alert Configuration

Once the business events are defined and scheduled, alerts can be set so that the user is reminded in advance to perform the required operation for that event.
Alerts can be set for a single event or a list of events.

User can also set the days in advance when an alert is required to be generated. Alert Configuration can be based on the user role, i.e. all the users under a particular role can receive Alerts.

In Summary:

The process of setting up and using Indian alerts is briefly described below:

Each window and process along with it's fields are explained in detail in the following sections.


This section explains the flow to configure Indian Alerts.

Setup Financial Year

Configure the Fiscal Calendar as per Indian Financial Accounting i.e. from March YYYY to April YYYY.

Setup Business Events

As per Indian Taxation Standards, organizations have to perform certain financial operations at pre-defined intervals (e.g. Monthly Payment of VAT).

There are two types of Business Events:

For instance, the "Payment of Professional Tax" is a monthly event, that occurs on the 20th of every month.
For instance, the "Payment of TDS" is a monthly event. TDS returns have to be filed on the 7th of every month except for the month of April, when it has to be filed on the 30th. So this is an Aperiodic Event.

Alerts module provides a list of the most commonly used Business Events. To set up the Business Events or create a new Business Event follow these steps.

1. Login as the Administrator of the client.

2. Apply Alerts Dataset.

3. Go to Financial Management -> India Localization -> Alerts -> Business Events or just type "Business Events" in Quick Launch menu.

4. The window will display the list of common Business Events as shown below.


5. To create a new Periodic or Aperiodic Business Event, click on "New".

6. The fields for the new window are described below:

Aperiodic Events

If there are some exceptions in the occurrence of a business event, the user can use the Non-Periodic Event process button to generate Aperiodic events.

This process generates the schedule in the Aperiodic tab so the user can change the Month and the Day of Month of the business event.

For instance: the Payment of TDS is on 7th of every month except for April when it is 30th. So this is a Aperiodic Event.

For Aperiodic Events, when Event Calendar Creation process is executed, it will pick up the schedule from this tab.

Alerts Configuration

To set up the alert configuration, please follow the following steps:

1. Login as the Administrator of your client.

2. Go to Financial Management → India Localization → Alerts → Alert Configuration or just type "Alert Configuration " in the Quick Launch window.

3. Click on the New button to create Alert Configuration.

4. The fields are described below:

The "Role" Tab allows to add the User Roles for whom this alert will be generated.

The "Event Category" Tab allows to add the list of events for which the alert is going to be generated.



Now that the system is configured this section explains step by step how to use Indian Alerts.

Event calendar entries creation

The "Event Calendar Creation " process creates a list of calendar entries for scheduled Business Events based on their definition.

Please follow these steps to create Event Calendar Entries.



Alerts Management

Now that all the configuration and set-up is done, the alerts are generated

To check the Alerts follow these steps:


A brief summary of the set-up required is described below:

  1. Business Events are active.
  2. Calendar Entries are generated for the Business Event(s)
  3. Alert Configuration is created. The "Roles" for which Alerts are going to be generated is added in the Role tab and the "Business Event Categories" for which alerts are going to be generated are added in the Event Category tab. After that Generate Alert button is clicked.
  4. Finally, the current Date needs to be greater than or equal to the Event Date minus the Days in Advance (both set up in the Alert Configuration window).

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