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Fasttrack MobiDMS

Contents

Enterprise Setup

Setting up Client(s) and Organization(s)

Initial Client Setup

Bulbgraph.png   Note: You must be logged in as System Administrator.

Go to General Setup || Client || Initial Client Setup

  • Complete the form:
    • Công Ty: "Cty Thông Tin Di Động Mobifone"
    • Client Username: "MobifoneAdmin"
    • Mật Khẩu & Xác Nhận Mật Khẩu: "xxxxxx"
    • Tiền: "VND" (Việt Nam Đồng).
    • Include accounting: unchecked .
  • In the "Reference Data" the items are selected:
    • "Pre-configured collection of standard ERP roles - Standard Roles - English(USA)".
    • "Standard document types for orders, invoices, etc. and settings - Core - English (USA)".
    • "Reference Data for Initial Data Load - Initial Data Load - English (USA)".
    • "Document types and default algorithm for bank statement auto matching - Advanced Payables".
  • Click on the "OK" button to complete.
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Bulbgraph.png   Note: Log into Cty Thông Tin Di Động Mobifone, using the MobifoneAdmin.

Go to General Setup || Client || Client

  • Complete the form:
    • Base Currency: enter as "VND".
    • Ngôn Ngữ: "Vietnamese".
    • Allow Negative Stock: "Checked".
    • Check Shipment Organization and Check Order Organization: "Uncheck".
    • Default Your Company Document Image, Your Company Menu Image, Default Your Company POS Login Image and Default Your Company Big Image: " Logo Mobifone".
  • Click on the "Save" button to complete.
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Initial Organization Setup

Go to General Setup || Enterprise Model || Initial Organization Setup

  • Complete the form:
    • Chi Nhánh: "Cty CP Truyền Thông VIOLET"
    • Organization Username: "Violet"
    • Mật Khẩu and Xác Nhận Mật Khẩu: "xxxxxx"
    • Loại Chi Nhánh: "Legal with accounting".
    • Parent Organization: Select "Cty Thông Tin Di Động Mobifone".
    • Location/Address: "MM18, Đường Trường Sơn, P.15, Q.10, TP. HCM".
  • In the Accounting section:
    • Include accounting: checked.
    • Accounting File: Chọn Tệp Tin "US_COA.csv".
    • Currency: Select VND (Việt Nam Đồng).
  • In the Chiều Phân Tích Kế Toán section:
    • Check "Đối Tác", "Sản Phẩm" and "Địa Bàn Kinh Doanh".
  • Click on the "OK " button to complete.
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Setup Warehouse

Go to Warehouse Management || Setup || Warehouse and Storage Bins

  • Click New and complete the form:
    • Select Chi Nhánh as "Cty CP Truyền Thông VIOLET".
    • Enter "Từ Khoá", "Tên" and "Diễn Giải" as "Kho VIOLET".
    • Click on the Địa Điểm/Địa Chỉ icon and enter: "MM18, Đường Trường Sơn, P.15, Q.10, TP. HCM".
    • Click Save button.
  • Move to the Khu Hàng – Khu Mua Bán VIOLET tab and Click New and complete the form :
    • Từ Khoá: enter "Khu Mua Bán VIOLET".
    • Hàng(X), Cụm, Mức(Z), Quyền Ưu Tiên Tương Đối: enter 10, 10, 10, 10
    • Click Save button to finish.
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Creating a Fiscal Calendar and Periods

Go to Financial Management || Accounting || Setup || Fiscal Calendar

  • Click "New" and complete the form: .
    • Chi Nhánh: select "Cty Thông Tin Di Động Mobifone".
    • Tên and Diễn Giải: enter "International Calendar".
    • Click on the "Save" button.
  • Move to sub-tab "Năm" and Click "Tạo Mới".
    • Năm Tài Chính: enter "2014".
    • Click on the "Save " button.
  • Click on the "Tạo Các Kì" button and following:
    • Languages: select "Vietnamese".
    • Click on the "OK" button to finish.
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Setting the Organization as "Ready"

Go to General Setup || Enterprise || Organization

  • Select "Cty CP Truyền Thông VIOLET" Organization.
    • Allow control period: Checked.
    • Lịch: "International Calendar".
    • Lược Đồ Kế Toán: select "Cty CP Truyền Thông VIOLET US/A/Dong".
    • Click on the "Set as Ready" button.
      • Check "Cascade" and click "OK" to finish.

"Open Period" Control

Go to Financial Management || Accounting || Setup || Open/Close Period Control

The "Kiểm Soát Mở/Đóng Kì KT" window and Click on the Funnel Icon:

  • Select all the records and click on the "Open Close" button.
  • Select the Action: "Open Period" and click "OK".

Import Master Data

Step 1: Exporting to CSV

Before the collected data can be imported into MobiDMS, it first needs to be exported into CSV files from IDL_Import_Template Mobifone.xlsx, one for each entity, hence:

  • 1. Products.csv
  • 2.1. Pricelists Bán.csv
  • 2.2. Pricelists Mua.csv
  • 3. Business Partners.csv

Use the Microsoft Excel or OpenOffice Spreadsheet Save As functionality to save each sheet of the template:

Save As CSV options in Open Office

Step 2: Defining default values

Go to Master Data Management || Initial Data Load || Setup || Entity Default Values

  • Select the All Entities and following grids below:
    • Country: enter Viet Nam
    • Currency: enter VND (Việt Nam Đồng).
  • Select the Product and following grids below:
    • CostType: enter Average.
    • PriceListSchema: enter LƯỢC ĐỒ BẢNG GIÁ.
    • Product type: enter Item.
    • Purchase, Sales, Stocked: enter TRUE (default).
  • Select the Business Partner and following grids below:
    • InvoiceTerm: enter Immediate .

Step 3: Import

Products

Configuration (Manual Input)

The following items MUST BE CONFIGURED before the products can be imported:

  1. Attributes and Attribute Sets.
  2. LƯỢC ĐỒ BẢNG GIÁ

Validation and Process

Go to Master Data Management || Initial Data Load || Process || Import

  • Select the Entity as "Product".
  • Select the File as "Products.csv".
  • Press Validate button to complete.

If the validation is successful :

  • Press Process button to complete.

What has been Created

After the import of Products.csv is successfully completed, the following items will have been created:

Pricelists

Configuration (Manual Input)

Validation and Process Pricelists

Go to Master Data Management || Initial Data Load || Process || Import

  • Select the Entity as "Pricelists".
  • Select the File as "2.1. Pricelists Bán.csv".
  • After that Validate and Process, similar to "Import Product".

What has been Created

After the import of "PriceLists.csv" is successfully completed, the following items will have been created:

Business Partner

Configuration (Manual Input)

References to section "3.3 Business Partners".

Validation

Go to Master Data Management || Initial Data Load || Process || Import

  • Select the Entity as "Business Partner".
  • Select the File as "Business Partner.csv".
  • Similar as Validation and Process of Product.

What has been Created

How to create more than one Location, Contact and Bank Account

Manual Input

Products

Configuration

PriceListSchema

Go to Master Data Management || Pricing || Price List Schema

  • Complete the form:
    • Organization: "Cty Thông Tin Di Động Mobifone"
    • Name and Description: enter "LƯỢC ĐỒ BẢNG GIÁ"
  • Click Save button to finish.
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Unit of Measure

Go to Master Data Management || Product Setup || Unit of Measure

  • Complete the form:
    • Organization: *
    • EDI Code: enter "B"
    • Name: enter "Bộ"
    • Standard Precision: enter "0"
    • Costing Precision: enter "0"
  • Click Save button to finish.
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C - Cái similar as B - Bộ. After finish, we have image below:

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After Import

Tax Rate

Go to Financial Management || Accounting || Setup || Tax Rate

  • Complete the form:
    • Organization: "Cty Thông Tin Di Động Mobifone"
    • Name: enter "Thuế VAT 0%"
    • Description: enter "Created using default values"
  • Click Save button to finish.
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  • "Thuế VAT 10%" Similar as "Thuế VAT 0%"
  • After successfull, we have the picture belows:
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Price Lists

Configuration

The following items MUST BE CONFIGURED before price lists can be imported:

Business Partners

Configuration

The following items MUST BE CONFIGURED before the business partners can be imported:

  1. Payment terms.
  2. Price Lists.
  3. Financial Accounts.

The following items will be CREATED AUTOMATICALLY if they have not been configured previously and referenced accordingly:

  1. Business Partner Category(s).
  2. Payment Method(s) .

Before Import

PaymentTerm

Go to Master Data Management || Business Partner Setup || PaymentTerm

  • Click New and Complete the form:
    • Organization: "Cty Thông Tin Di Động Mobifone"
    • Search Key, Name and Description: enter "Thanh Toán Ngay"
    • Offset Month Due: "0"
    • Overdue Payment Days Rules: "0"
  • Click Save button to finish.
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  • Click New and Complete the form:
    • Organization: "Cty Thông Tin Di Động Mobifone"
    • Search Key, Name and Description: enter "7 Ngày"
    • Offset Month Due: "0"
    • Overdue Payment Days Rules: "7"
  • Click Save button to finish.


  • Click New and Complete the form:
    • Organization: "Cty Thông Tin Di Động Mobifone"
    • Search Key, Name and Description: enter "30 Ngày"
    • Offset Month Due: "1"
    • Overdue Payment Days Rules: "0"
  • Click Save button to finish.

After input, we have the picture below:

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PaymentMethod

Go to Master Data Management || Business Partner Setup || PaymentTerm

  • Click New and Complete the form:
    • Organization: "Cty CP Truyền Thông VIOLET"
    • Name and Description: enter "Chuyển Khoản"
  • Click Save button to finish.
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  • "Tiền Mặt" similar as "Chuyển Khoản".
  • After manual input successfull both of them, we have the picture below:
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SOFinancialAccount and POFinancialAccount

Go to Financial Management|| Receivables and Payables|| Transaction || Financial Account

  • Manual input SOFinancialAccount:
    • Click New and Complete the form:
      • Organization: "Cty CP Truyền Thông VIOLET"
      • Name : enter "Sổ Quỹ Tiền Mặt"
      • Currency : enter "VND"
      • Type : enter "Cash"
      • Credit Limit : enter "0"
      • Initial Balance : enter "1500000000"
    • Click Save button to finish.
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  • Manual input POFinancialAccount:
    • Click New and Complete the form:
      • Organization: "Cty CP Truyền Thông VIOLET"
      • Name : enter "TK VIOLET - NH VIETCOMBANK"
      • Currency : enter "VND"
      • Type : enter "Bank"
      • Credit Limit : enter "0"
      • Initial Balance : enter "0"
    • Click Save button to finish.
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Title Name

Setup Products

Create a Price List Schema

Go to Master Data Management || Pricing || Price List Schema

  • Select the Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Name as "LƯỢC ĐỒ BẢNG GIÁ"
  • Click Save button to finish.

Create Price Lists

Go to Master Data Management || Pricing || Price List.

  • Click New and complete the form:
    • Select Organization as "Cty Thông Tin Di Động Mobifone".
    • Enter Name as ""BG SHOP VÀ ONLINE VAT CHƯA VAT"".
    • Select Currency as "VND".
    • Sales Price List is checked.
    • Click Save button .
  • Move to Price List Version tab and Click New and complete the form:
    • Enter Name as "BG SHOP VÀ ONLINE VAT CHƯA VAT".
    • Select Valid From Date as "01-01-2014".
    • Select Price List Schema as "LƯỢC ĐỒ BẢNG GIÁ".
    • Click Save button to finish.

Create Product Categories

Go to Master Data Management || Product Setup || Product Category

  • Click New and complete the form:
    • Select Organization as Cty Thông Tin Di Động Mobifone.
    • Enter Search Key and Name as ""COLBAN "".
    • Click Save to complete.

Create Products

Go to Master Data Management || Product

  • Click New and complete the form :
    • Select Organization as "Cty Thông Tin Di Động Mobifone".
    • Enter Search Key as "4640060".
    • Enter Name as "Bàn Xếp 2000007821".
    • Select UOM as "Cái".
    • Select Product Category as "COLBAN".
    • Select Tax Category as "VAT 10%".
    • Select Product Type as "Item".
    • Purchase, Sale and Stocked are all selected.
    • Click Save button.
  • Move to the "Price" tab
    • Click New and select "BG SHOP VÀ ONLINE VAT CHƯA VAT" in the field Price List Version.
    • Enter Unit Price as "20000".
    • Enter List Price as "20000".
    • Click Save button to finish.

Setup Business Partner

Create Business Partner Categories

Go to Master Data Management || Business Partner Setup || Business Partner Category

  • Click New and complete the form :
    • Select Organization as Cty Thông Tin Di Động Mobifone.
    • Enter Search Key as "Ban Si".
    • Enter Name as "Bán Sỉ".
    • Click Save button to finish.


  • Click New and complete the form :
    • Select Organization as Cty Thông Tin Di Động Mobifone.
    • Enter Search Key and Name as "NCC".
    • Click Save button to finish.

Create a Payment Term

  • Click New and complete the form:
    • Select Organization as Cty Thông Tin Di Động Mobifone.
    • Enter Search Key as "30 Ngay".
    • Enter Name as "30 Ngày".
    • Enter Offset Month Due as "1".
    • Enter Overdue Payment Days Rule as "0".
  • Click Save button.
  • Move to the "Lines" tab
  • Click New and complete the form:
    • Enter Percentage Due as "100".
    • Enter Offset Month Due as "1".
  • Click Save button to finish.

Create Business Partners

Go to Master Data Management || Business Partner

  • Click New and complete the form:
    • Select Organization as Cty Thông Tin Di Động Mobifone.
    • Enter Search Key as "2007".
    • Enter Name as "Huỳnh Bửu Gia".
    • Enter Location - 1st line as "13 Vũ Chí Hiếu, Phường 13, Quận 5, TP. HCM".
    • Select Business Partner Category as ""Bán Sỉ".
    • Enter Tax ID number as "302650924".
    • Click Save button.
  • Move to the Customer tab and complete below information:
    • Customer is checked.
    • Select Price List as "BG GT GIẢM 3%".
    • Select Payment Method as "TM".
    • Select Payment Term as "Thanh Toán Ngay".
    • Realize that "Sổ Quỹ Tiền Mặt" is automatically populated in the field Financial Account.
    • Select Invoice Terms as "Immediate".
    • Enter Credit Line Limit "0".
    • Click Save button to finish.
  • Click New and complete the form:
    • Select Organization as "Cty Thông Tin Di Động Mobifone".
    • Enter Search Key as "NB012".
    • Enter Name as "Công Ty LEGAMEX".
    • Enter Location - 1st line as "15 Trường Sơn - Phường 15 - Quận 10, TP. HCM".
    • Select Business Partner Category as ""NCC".
    • Enter Tax ID number as "0300734844-1".
    • Click Save button.
  • Move to the Vendor tab and complete below information:
    • Vendor is checked.
    • Select Purchase Pricelist as "Bảng Giá Mua".
    • Select Payment Method as "CK".
    • Select Payment Term as "30 Ngày".
    • Select PO Financial Account as "83240229 - VND, tại Ngân Hàng Á Châu, Nam Sài Gòn, TP.HCM".
    • Select PO Tax Category as "VAT 10%".
    • Click Save button to finish.

Setup Payables & Receivables

Create Payment Methods

Go to Financial management || Receivables & Payables || Setup || Payment Method

  • Click New and complete the form:
  • Select Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Name as "CK".
  • Double click to show Payment Method information in form view.

Within the section "Defaults Payment IN":

  • Payment In Allowed is checked.
  • Select Execution Type as "Manual".
  • Select Upon Receipt Use as "In Transit Payment Account".
  • Ensure that the field "Upon Deposit Use" is left blank
  • Select Upon Reconciliation Use as "Cleared Payment Account".

Within the section "Defaults Payment OUT":

  • Payment Out Allowed is checked.
  • Select "Manual" as Execution Type
  • Select Upon Receipt Use as "In Transit Payment Account".
  • Ensure that the field "Upon Deposit Use" is left blank
  • Select Upon Reconciliation Use as "Cleared Payment Account".
  • Click Save button to finish.



Create a Financial Account

Bank Account

Go to Financial management || Receivables & Payables || Transactions || Financial Account

  • Click the Toolbar icon New Form and complete the form with the following information:
    • Select the Organization as "Cty Thông Tin Di Động Mobifone".
    • Enter Name as "Cty Thông Tin Di Động Mobifone"
    • Select VND as Currency
    • Select Type as Bank.
  • Click the Location/Address button and complete the mandatory fields.
    • Enter an "Initial Balance" that is the current balance of your bank account
    • Enter a "Generic Account Nº" and/or the "IBAN" number of your account and the "SWIFT Code" of the bank.
    • Select the Country of the bank that implies the definition of a domestic bank account or a foreign bank account.
    • Select the "Bank Account Format" to use in reports and/or processes, for instance "Use Generic Account Nº"
  • Move to Payment Method tab. Click New and then select Bank Transfer.


Cash Account

The creation of a "Cash" type account is very simple as requires just to:

  • Enter the "Name" of the cash account "Cash Account".
  • Select "VND" in the Currency field and "Cash" in the field "Type"
  • and enter the "Initial Balance" of the account, for instance 1.000,00
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Do After

Setup Users and Roles

Create Users

Go to General Setup || Security || User

  • Click New and complete the form :
    • Select Organization as "Cty Thông Tin Di Động Mobifone".
    • Enter Name as "VietLien".
    • Enter Username as "VietLien".
    • Enter First Name as "Việt"
    • Enter Last Name as "Liên"
    • Enter Password as "xxxxxx".
  • Move to the "User Roles" tab.
  • Click "Create One" and select the "Cty Thông Tin Di Động Mobifone".

Creating Roles

Go to General Setup || Security || Role

  • Click New and complete the form:
    • Select Client as "VietLien".
    • Select Organization as "Cty Thông Tin Di Động Mobifone".
    • Enter Name as "Finance"
    • Select User Level as "Client+Organization".
    • "Manual" check-box is checked.
    • "Client Administrator" check-box is checked.
    • Select Default Language in WebPOS as "VietNamese".
    • Click "Save" button.
  • Click the "Grant Access" button and complete the form:
    • Select Module as "Finance Management"
    • Select Access as "All".
    • Click "OK" button.

Go to the Org Access tab and click Create one, then:

  • Select Organization as Cty Thông Tin Di Động Mobifone.
  • Click "Save" button.

Go to the User Assignment tab.

  • Click "Create one" and select "VietLien".
  • Click "Save" button.

Create the Physical Inventory

Go to Warehouse Management || Transactions || Physical Inventory

  • Click New and complete the form :
    • Select Organization as "Cty Thông Tin Di Động Mobifone".
    • Enter "01-01-2014" as Movement Date
    • Enter "Initial Stock" in the field Name
    • Select "Main Warehouse" in the field Warehouse
  • Click the Create Inventory Count List button and complete the form with the following information:
    • Storage Bin: Select Khu Hàng Bán-10-10-10
    • Inventory Quantity: Enter the inventory quantity, for example 0
    • Press OK
  • Move to the Lines tab.
You will have one line with the product you created above.
  • Complete the Quantity Count by entering for instance "100" in the field Quantity Count
  • Enter the unit cost of the product in case it is desired to calculate the costs, for example 10,00.
  • Move back to the Header and click the Process Inventory Count button.

Create and validate a Costing Rule

Go to: Warehouse Management || Setup || Costing Rules

  • Click New and complete the form with the following example data:
    • Select Organization as Cty Thông Tin Di Động Mobifone.
    • Select "Average Algorithm" as "Costing Algorithm"
    • "Warehouse dimension" unchecked.
    • Leave the field "Starting Date" blank.
  • Click on the Validate Costing Rule button to process and validate the rule.
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In the "Costing" tab of the products as described below:

  • Select the Organization as Cty Thông Tin Di Động Mobifone
  • Select the value "Standard" in the field "Cost Type".
  • Enter the standard cost in the field "Cost"
  • Enter a Date Range
  • Enter the quantity available of the product in the field "Quantity"
  • Finally, select the checkbox "Manual" and "Permanent" and enter the Warehouse if you want to calculate transaction costs besides by warehouse.
  • Save.

Payments

Configuration

The following items MUST BE CONFIGURED before the pending payables can be imported:

  1. G/L Item.

The following items will be CREATED AUTOMATICALLY if they have not been configured previously and referenced accordingly:

  1. Payment Method(s).

What has been Created

Assets

Configuration

The following items MUST BE CONFIGURED before the assets can be imported:

  1. Products.

The following items will be CREATED AUTOMATICALLY if they have not been configured previously and referenced accordingly:

  1. Asset Category.

What has been Created

After the import of Asset.csv is successfully completed, the following items will have been created:

  1. Assets (see "Financial Management || Assets || Assets" window)
  2. Asset Categories (see "Financial Management || Assets || Assets Group || Asset Category" window)
  3. Asset Amortization (see "Financial Management || Assets || Amortization" window)

Standard Cost

Configuration

The following items MUST BE CONFIGURED before the standard cost can be imported:

  1. Products used inside the StandardCost.csv

What has been Created

On hand quantity / Stock

Configuration

The following items MUST BE CONFIGURED before the On hand quantity can be imported:

  1. Products used inside the OnHandQuantity.csv
  2. Costs for each Product used.

The following items will be CREATED AUTOMATICALLY if they have not been configured previously and referenced accordingly:

  1. Warehouses
  2. Locators referenced as part of the Warehouse defined

What has been Created


Automatically created items

Bulbgraph.png   Be careful with the search key, it is case sensitive and if a letter is wrong capitalized the application will try to create a new object.

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