Go to General Setup || Client || Initial Client Setup

• Complete the form:
  • Công Ty: "Cty Thông Tin Di Động Mobifone"
  • Client Username: "MobifoneAdmin"
  • Mật Khẩu & Xác Nhận Mật Khẩu: "xxxxxx"
  • Tiền: "VND" (Việt Nam Đồng).
  • Include accounting: unchecked .
• In the "Reference Data" the items are selected:
  • "Pre-configured collection of standard ERP roles - Standard Roles - English(USA)".
  • "Standard document types for orders, invoices, etc. and settings - Core - English (USA)".
  • "Reference Data for Initial Data Load - Initial Data Load - English (USA)".
  • "Document types and default algorithm for bank statement auto matching - Advanced Payables".
• Click on the "OK" button to complete.

Go to General Setup || Client || Client

• Complete the form:
  • Base Currency: enter as "VND".
  • Ngôn Ngữ: "Vietnamese".
  • Allow Negative Stock: "Checked".
  • Check Shipment Organization and Check Order Organization: "Uncheck".
  • Default Your Company Document Image, Your Company Menu Image, Default Your Company POS Login Image and Default Your Company Big Image: " Logo Mobifone".
• Click on the "Save" button to complete.

• Complete the form:
  • Chi Nhánh: "Cty CP Truyền Thông VIOLET"
  • Organization Username: "Violet"
  • Mật Khẩu and Xác Nhận Mật Khẩu: "xxxxxx"
  • Loại Chi Nhánh: "Legal with accounting".
  • Parent Organization: Select "Cty Thông Tin Di Động Mobifone".
  • Location/Address: "MM18, Đường Trường Sơn, P.15, Q.10, TP. HCM".
• In the Accounting section:
  • Include accounting: checked.
  • Accounting File: Chọn Tệp Tin "US_COA.csv".
  • Currency: Select VND (Việt Nam Đồng).
• In the Chiều Phân Tích Kế Toán section:
  • Check "Đối Tác", "Sản Phẩm" and "Địa Bàn Kinh Doanh".
• Click on the "OK " button to complete.

• Click New and complete the form:
  • Select Chi Nhánh as "Cty CP Truyền Thông VIOLET".
  • Enter "Từ Khoá", "Tên" and "Diễn Giải" as "Kho VIOLET".
  • Click on the Địa Điểm/Địa Chỉ icon and enter: "MM18, Đường Trường Sơn, P.15, Q.10, TP. HCM".
  • Click Save button.
• Move to the Khu Hàng – Khu Mua Bán VIOLET tab and Click New and complete the form :
  • Từ Khoá: enter "Khu Mua Bán VIOLET".
  • Hàng(X), Cụm, Mức(Z), Quyền Ưu Tiên Tương Đối: enter 10, 10, 10, 10
  • Click Save button to finish.

• Click "New" and complete the form: .
  • Chi Nhánh: select "Cty Thông Tin Di Động Mobifone".
  • Tên and Diễn Giải: enter "International Calendar".
  • Click on the "Save" button.
• Move to sub-tab "Năm" and Click "Tạo Mới".
  • Năm Tài Chính: enter "2014".
  • Click on the "Save " button.
• Click on the "Tạo Các Kì" button and following:
  • Languages: select "Vietnamese".
  • Click on the "OK" button to finish.

Go to General Setup || Enterprise || Organization

• Select "Cty CP Truyền Thông VIOLET" Organization.
  • Allow control period: Checked.
  • Lịch: "International Calendar".
  • Lược Đồ Kế Toán: select "Cty CP Truyền Thông VIOLET US/A/Dong".
  • Click on the "Set as Ready" button.
    • Check "Cascade" and click "OK" to finish.

The "Kiểm Soát Mở/Đóng Kì KT" window and Click on the Funnel Icon:

• Select all the records and click on the "Open Close" button.
• Select the Action: "Open Period" and click "OK".

Before the collected data can be imported into MobiDMS, it first needs to be exported into CSV files from IDL_Import_Template Mobifone.xlsx, one for each entity, hence:

• 1. Products.csv
• 2.1. Pricelists Bán.csv
• 2.2. Pricelists Mua.csv
• 3. Business Partners.csv

Use the Microsoft Excel or OpenOffice Spreadsheet Save As functionality to save each sheet of the template:

Save As CSV options in Open Office

Go to Master Data Management || Initial Data Load || Setup || Entity Default Values

• Select the All Entities and following grids below:
  • Country: enter Viet Nam
  • Currency: enter VND (Việt Nam Đồng).
• Select the Product and following grids below:
  • CostType: enter Average.
  • PriceListSchema: enter LƯỢC ĐỒ BẢNG GIÁ.
  • Product type: enter Item.
  • Purchase, Sales, Stocked: enter TRUE (default).
• Select the Business Partner and following grids below:
  • InvoiceTerm: enter Immediate .

The following items MUST BE CONFIGURED before the products can be imported:

1. Attributes and Attribute Sets.
2. LƯỢC ĐỒ BẢNG GIÁ

Go to Master Data Management || Initial Data Load || Process || Import

• Select the Entity as "Product".
• Select the File as "Products.csv".
• Press Validate button to complete.

If the validation is successful :

• Press Process button to complete.

Go to Master Data Management || Initial Data Load || Process || Import

• Select the Entity as "Pricelists".
• Select the File as "2.1. Pricelists Bán.csv".
• After that Validate and Process, similar to "Import Product".

References to section "3.3 Business Partners".

Go to Master Data Management || Initial Data Load || Process || Import

• Select the Entity as "Business Partner".
• Select the File as "Business Partner.csv".
• Similar as Validation and Process of Product.

Go to Master Data Management || Pricing || Price List Schema

• Complete the form:
  • Organization: "Cty Thông Tin Di Động Mobifone"
  • Name and Description: enter "LƯỢC ĐỒ BẢNG GIÁ"
• Click Save button to finish.

Go to Master Data Management || Product Setup || Unit of Measure

• Complete the form:
  • Organization: *
  • EDI Code: enter "B"
  • Name: enter "Bộ"
  • Standard Precision: enter "0"
  • Costing Precision: enter "0"
• Click Save button to finish.

C - Cái similar as B - Bộ. After finish, we have image below:

Go to Financial Management || Accounting || Setup || Tax Rate

• Complete the form:
  • Organization: "Cty Thông Tin Di Động Mobifone"
  • Name: enter "Thuế VAT 0%"
  • Description: enter "Created using default values"
• Click Save button to finish.

• "Thuế VAT 10%" Similar as "Thuế VAT 0%"
• After successfull, we have the picture belows:

Go to Master Data Management || Business Partner Setup || PaymentTerm

• Click New and Complete the form:
  • Organization: "Cty Thông Tin Di Động Mobifone"
  • Search Key, Name and Description: enter "Thanh Toán Ngay"
  • Offset Month Due: "0"
  • Overdue Payment Days Rules: "0"
• Click Save button to finish.

• Click New and Complete the form:
  • Organization: "Cty Thông Tin Di Động Mobifone"
  • Search Key, Name and Description: enter "7 Ngày"
  • Offset Month Due: "0"
  • Overdue Payment Days Rules: "7"
• Click Save button to finish.

• Click New and Complete the form:
  • Organization: "Cty Thông Tin Di Động Mobifone"
  • Search Key, Name and Description: enter "30 Ngày"
  • Offset Month Due: "1"
  • Overdue Payment Days Rules: "0"
• Click Save button to finish.

After input, we have the picture below:

Go to Master Data Management || Business Partner Setup || PaymentTerm

• Click New and Complete the form:
  • Organization: "Cty CP Truyền Thông VIOLET"
  • Name and Description: enter "Chuyển Khoản"
• Click Save button to finish.

• "Tiền Mặt" similar as "Chuyển Khoản".
• After manual input successfull both of them, we have the picture below:

Go to Financial Management|| Receivables and Payables|| Transaction || Financial Account

• Manual input SOFinancialAccount:
  • Click New and Complete the form:
    • Organization: "Cty CP Truyền Thông VIOLET"
    • Name : enter "Sổ Quỹ Tiền Mặt"
    • Currency : enter "VND"
    • Type : enter "Cash"
    • Credit Limit : enter "0"
    • Initial Balance : enter "1500000000"
  • Click Save button to finish.

• Manual input POFinancialAccount:
  • Click New and Complete the form:
    • Organization: "Cty CP Truyền Thông VIOLET"
    • Name : enter "TK VIOLET - NH VIETCOMBANK"
    • Currency : enter "VND"
    • Type : enter "Bank"
    • Credit Limit : enter "0"
    • Initial Balance : enter "0"
  • Click Save button to finish.

• Select the Organization as "Cty Thông Tin Di Động Mobifone".
• Enter Name as "LƯỢC ĐỒ BẢNG GIÁ"
• Click Save button to finish.

• Click New and complete the form:
  • Select Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Name as ""BG SHOP VÀ ONLINE VAT CHƯA VAT"".
  • Select Currency as "VND".
  • Sales Price List is checked.
  • Click Save button .
• Move to Price List Version tab and Click New and complete the form:
  • Enter Name as "BG SHOP VÀ ONLINE VAT CHƯA VAT".
  • Select Valid From Date as "01-01-2014".
  • Select Price List Schema as "LƯỢC ĐỒ BẢNG GIÁ".
  • Click Save button to finish.

• Click New and complete the form:
  • Select Organization as Cty Thông Tin Di Động Mobifone.
  • Enter Search Key and Name as ""COLBAN "".
  • Click Save to complete.

• Click New and complete the form :
  • Select Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Search Key as "4640060".
  • Enter Name as "Bàn Xếp 2000007821".
  • Select UOM as "Cái".
  • Select Product Category as "COLBAN".
  • Select Tax Category as "VAT 10%".
  • Select Product Type as "Item".
  • Purchase, Sale and Stocked are all selected.
  • Click Save button.

• Move to the "Price" tab
  • Click New and select "BG SHOP VÀ ONLINE VAT CHƯA VAT" in the field Price List Version.
  • Enter Unit Price as "20000".
  • Enter List Price as "20000".
  • Click Save button to finish.

• Click New and complete the form :
  • Select Organization as Cty Thông Tin Di Động Mobifone.
  • Enter Search Key as "Ban Si".
  • Enter Name as "Bán Sỉ".
  • Click Save button to finish.

• Click New and complete the form :
  • Select Organization as Cty Thông Tin Di Động Mobifone.
  • Enter Search Key and Name as "NCC".
  • Click Save button to finish.

• Click New and complete the form:
  • Select Organization as Cty Thông Tin Di Động Mobifone.
  • Enter Search Key as "30 Ngay".
  • Enter Name as "30 Ngày".
  • Enter Offset Month Due as "1".
  • Enter Overdue Payment Days Rule as "0".
• Click Save button.
• Move to the "Lines" tab
• Click New and complete the form:
  • Enter Percentage Due as "100".
  • Enter Offset Month Due as "1".
• Click Save button to finish.

• Click New and complete the form:
  • Select Organization as Cty Thông Tin Di Động Mobifone.
  • Enter Search Key as "2007".
  • Enter Name as "Huỳnh Bửu Gia".
  • Enter Location - 1st line as "13 Vũ Chí Hiếu, Phường 13, Quận 5, TP. HCM".
  • Select Business Partner Category as ""Bán Sỉ".
  • Enter Tax ID number as "302650924".
  • Click Save button.
• Move to the Customer tab and complete below information:
  • Customer is checked.
  • Select Price List as "BG GT GIẢM 3%".
  • Select Payment Method as "TM".
  • Select Payment Term as "Thanh Toán Ngay".
  • Realize that "Sổ Quỹ Tiền Mặt" is automatically populated in the field Financial Account.
  • Select Invoice Terms as "Immediate".
  • Enter Credit Line Limit "0".
  • Click Save button to finish.

• Click New and complete the form:
  • Select Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Search Key as "NB012".
  • Enter Name as "Công Ty LEGAMEX".
  • Enter Location - 1st line as "15 Trường Sơn - Phường 15 - Quận 10, TP. HCM".
  • Select Business Partner Category as ""NCC".
  • Enter Tax ID number as "0300734844-1".
  • Click Save button.
• Move to the Vendor tab and complete below information:
  • Vendor is checked.
  • Select Purchase Pricelist as "Bảng Giá Mua".
  • Select Payment Method as "CK".
  • Select Payment Term as "30 Ngày".
  • Select PO Financial Account as "83240229 - VND, tại Ngân Hàng Á Châu, Nam Sài Gòn, TP.HCM".
  • Select PO Tax Category as "VAT 10%".
  • Click Save button to finish.

• Click New and complete the form:
• Select Organization as "Cty Thông Tin Di Động Mobifone".
• Enter Name as "CK".
• Double click to show Payment Method information in form view.

Within the section "Defaults Payment IN":

• Payment In Allowed is checked.
• Select Execution Type as "Manual".
• Select Upon Receipt Use as "In Transit Payment Account".
• Ensure that the field "Upon Deposit Use" is left blank
• Select Upon Reconciliation Use as "Cleared Payment Account".

Within the section "Defaults Payment OUT":

• Payment Out Allowed is checked.
• Select "Manual" as Execution Type
• Select Upon Receipt Use as "In Transit Payment Account".
• Ensure that the field "Upon Deposit Use" is left blank
• Select Upon Reconciliation Use as "Cleared Payment Account".
• Click Save button to finish.

• Click the Toolbar icon New Form and complete the form with the following information:
  • Select the Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Name as "Cty Thông Tin Di Động Mobifone"
  • Select VND as Currency
  • Select Type as Bank.
• Click the Location/Address button and complete the mandatory fields.
  • Enter an "Initial Balance" that is the current balance of your bank account
  • Enter a "Generic Account Nº" and/or the "IBAN" number of your account and the "SWIFT Code" of the bank.
  • Select the Country of the bank that implies the definition of a domestic bank account or a foreign bank account.
  • Select the "Bank Account Format" to use in reports and/or processes, for instance "Use Generic Account Nº"
• Move to Payment Method tab. Click New and then select Bank Transfer.

The creation of a "Cash" type account is very simple as requires just to:

• Enter the "Name" of the cash account "Cash Account".
• Select "VND" in the Currency field and "Cash" in the field "Type"
• and enter the "Initial Balance" of the account, for instance 1.000,00

• Click New and complete the form :
  • Select Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Name as "VietLien".
  • Enter Username as "VietLien".
  • Enter First Name as "Việt"
  • Enter Last Name as "Liên"
  • Enter Password as "xxxxxx".
• Move to the "User Roles" tab.
• Click "Create One" and select the "Cty Thông Tin Di Động Mobifone".

Go to General Setup || Security || Role

• Click New and complete the form:
  • Select Client as "VietLien".
  • Select Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter Name as "Finance"
  • Select User Level as "Client+Organization".
  • "Manual" check-box is checked.
  • "Client Administrator" check-box is checked.
  • Select Default Language in WebPOS as "VietNamese".
  • Click "Save" button.
• Click the "Grant Access" button and complete the form:
  • Select Module as "Finance Management"
  • Select Access as "All".
  • Click "OK" button.

Go to the Org Access tab and click Create one, then:

• Select Organization as Cty Thông Tin Di Động Mobifone.
• Click "Save" button.

Go to the User Assignment tab.

• Click "Create one" and select "VietLien".
• Click "Save" button.

• Click New and complete the form :
  • Select Organization as "Cty Thông Tin Di Động Mobifone".
  • Enter "01-01-2014" as Movement Date
  • Enter "Initial Stock" in the field Name
  • Select "Main Warehouse" in the field Warehouse
• Click the Create Inventory Count List button and complete the form with the following information:
  • Storage Bin: Select Khu Hàng Bán-10-10-10
  • Inventory Quantity: Enter the inventory quantity, for example 0
  • Press OK
• Move to the Lines tab.

You will have one line with the product you created above.

• Complete the Quantity Count by entering for instance "100" in the field Quantity Count
• Enter the unit cost of the product in case it is desired to calculate the costs, for example 10,00.
• Move back to the Header and click the Process Inventory Count button.

• Click New and complete the form with the following example data:
  • Select Organization as Cty Thông Tin Di Động Mobifone.
  • Select "Average Algorithm" as "Costing Algorithm"
  • "Warehouse dimension" unchecked.
  • Leave the field "Starting Date" blank.
• Click on the Validate Costing Rule button to process and validate the rule.

In the "Costing" tab of the products as described below:

• Select the Organization as Cty Thông Tin Di Động Mobifone
• Select the value "Standard" in the field "Cost Type".
• Enter the standard cost in the field "Cost"
• Enter a Date Range
• Enter the quantity available of the product in the field "Quantity"
• Finally, select the checkbox "Manual" and "Permanent" and enter the Warehouse if you want to calculate transaction costs besides by warehouse.
• Save.