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Goods Receipt

This article is protected against manual editing because it is automatically generated from Openbravo meta-data. Learn more about writing and translating such documents.
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Contents

Introduction

A Goods Receipt is a document issued to acknowledge the receipt of the items listed in it.

In other words, it is a document used to register in Openbravo the specifics of items physically received in the warehouse.

Normally, the warehouse team is the one in charge of receiving the goods as well as the delivery notes attached to the goods.
That's the source of information to take into account while issuing Goods Receipts.

As described in the Costing Server article, the cost of a "Goods Receipt" is calculated based on the related purchase order price of the goods, excluding taxes.

The calculated cost of a "Goods Receipt" is used while posting it to the ledger.

Header

Goods Receipts can be issued and booked in the header section of the goods receipt window.

The fields to fill in the Goods Receipt header are:

WS296.png

Once header information is properly filled-in, you can then go to the "Lines" tab in order to enter "Goods Receipt Line/s".
To learn how to enter goods receipt lines, visit the next section "Lines".

If a "Goods Receipt" is completed and therefore booked:

If a "Completed" Goods Receipt is voided because the goods have been returned to the supplier for whatever kind of reason:

Supplier can send a "Purchase Invoice" together with the "Delivery Note" of the goods delivered, therefore:

This action implies a link between the goods receipt and the purchase invoice, procurement management team can be aware of when inquiring the corresponding purchase invoice.
To Learn more, visit Purchase Invoice.

Lines

Once the goods receipt header has been properly filled in and saved each item received can be listed as a separate goods receipt line.

There are several ways of creating goods receipt lines.

1.- Warehouse management team can always manually create goods receipt lines.
That's the way warehouse management team could use in case there is no a booked purchase order nor a completed purchase invoice for the goods received, they can retrieve data from.

As a consequence of that, the information to manually fill in is:

Explode button is shown when selecting a line with a non-stockable BOM product and the product has not already been exploded. When exploding a product, the bill of materials components the selected product consists of are shown in the shipment. Once you have exploded it, you cannot comprime it. You should delete all the lines (first bill of materials components and then the BOM product), and insert again the non-stockable BOM product.

GoodsReceipt Lines.png

2.- On the other hand, it is also possible to "automatically" create goods receipt lines, by using the header process button "Create Lines From".
This way allows warehouse team to the select the orders or invoices pending to be received.

GoodsReceipt CreateLinesFrom.png

For instance, once a purchase order is selected the purchase order lines pending to be received are shown.
Then, the warehouse team is able to select the purchase lines received, change the quantity if required and get them located in a storage bin of a warehouse.

Finally:

Accounting

Accounting information related to the material receipt

For more details please review the accounting article.

A "Goods Receipts" can be posted if the "MaterialMgmtShipmentInOut" table is set to Active for accounting in the Active Tables tab of the organization's general ledger configuration.

A "Goods Receipt" posting looks like:

Account Debit Credit Comment
Product Asset Receipt Line Cost Amount Oner per receipt line
Non-Invoiced Receipts Receipt Line Cost Amount Oner per receipt line

Posting a "Goods Receipt" requires to have the cost of the product/s contained in it calculated.
In the case of a goods receipt that is:

If there is no a related purchase order the Costing Server process uses the newer of the following three values:

Moreover:

Once the costs have been calculated, the Goods Receipt can be posted to the ledger.

In the case of a receipt containing "Expense" product/s do not having the "Sales" checkbox selected, it is possible to use the product's purchase price instead of the product's cost to post the goods receipt.
This scenario works if the checkbox Book Using Purchase Order Price is selected for the product/s.
In this case it is obviously required that a "Purchase Order" is related to the "Goods Receipt" being posted.

Voiding

It is possible to totally void a goods receipt, by using the header button "Close" and then selecting the action "Void".
This action creates a new document that reverse the goods receipt.

Void action allows to specify a "Void Date" and a "Void Accounting Date" of the new document:

Both fields above take original document dates as default date and validate that the dates entered are not prior to the "Movement Date" and the "Accounting Date" of the Goods Receipt, respectively.

Void action implies that:



Full list of Goods Receipt window fields and their descriptions is available in the Goods Receipt Screen Reference.

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