View source | Discuss this page | Page history | Printable version   
Toolbox
Main Page
Upload file
What links here
Recent changes
Help

PDF Books
Add page
Show collection (0 pages)
Collections help

Search

How to create a Chart of Accounts Module

Contents

About this document

This document describes all the necessary steps to create a Chart of Accounts module which are:

The document is divided into several chapters and some of them forward to other articles which explain in detail a concrete task related to the creation of the Chart of Accounts module. For a proper understanding, it is mandatory to read all these related articles.

Recommended articles

Since Openbravo 2.50, Chart of accounts are distributed using modules, that's why it is important to have a clear understanding of the Modularity Concepts, specially the process of creating and packing modules.
Related to that, it is interesting to follow the Naming guidelines for modules.

It is highly recommended to read the Account Tree article included in the User Guide to understand the way Openbravo defines the account elements for the ERP.

Creating a chart of accounts file for Openbravo requires some experience with any spreadsheet software, like LibreOffice Calc. In case you have no experience with this kind of software, we recommend you to read its documentation before trying to create the Chart of Accounts file.

Estimated effort

The most difficult part when developing a Chart of Accounts module is clearly the creation of the CSV file containing the account tree.

As you can imagine, this step requires a deep knowledge about the required chart of accounts structure for your country. Once the CSV file is ready, the creation of the chart of accounts module is probably the easiest and fastest tasks in the localization process.

The estimation could be that the 95% of the time required for this task will be invested in the creation and validation of the CSV file. The rest of the time will be used just in the creation of the module. A rough estimate could be 16 hours of a skilled developer.

Introduction

The chart of accounts (also called account tree) is a list of the accounts available to post entries which can be structured in a way to get meaningful financial reports such as Balance Sheet and P&L.

In some countries it is required to have a specific chart of accounts to be used in the statutory books; in some other countries this legal requirement does not exist and a “sample” chart of accounts should be enough. Finally it should also be possible for a country to have more than one official chart of accounts, depending for example on the organization's size or main activity.

A Chart of Accounts Module for Openbravo can only contain one chart of accounts. So, if you are working in a localization project for a country where several chart of accounts can be used, you must create independent modules including each chart of accounts CSV file. It will be up to the user to install and apply the chart of accounts module that fits his particular needs.

Creating the CSV file

The first step for creating a chart of accounts module is to write the CSV file with the list of accounts we want to include. All the information can be found at the Creating Accounts Files article.

Testing the CSV file.

Before creating the Chart of Accounts module, we should first check that the CSV file has no structural or logical errors. This can be easily done in two steps:

Finally, there is also recommended to create some accounting entries for every transactional document and ensure the accounting report information is OK.

Please visit the Chart of Accounts Testing article to learn more about these steps.

Creating the Chart of Accounts module

The remaining step is clearly the easiest one, which is just including the CSV file into our Chart of Accounts module.

A Chart of Accounts module is like any other module, but it has just the following considerations:

 <module java package name>
   ├── referencedata 
   │   └── accounts 
   │       └── COA.csv 
   └── src-db 
       └──  database 
           └── sourcedata 
             ├── AD_DATASET.xml 
             ├── AD_MENU.xml 
             ├── AD_MODULE_DBPREFIX.xml 
             ├── AD_MODULE_DEPENDENCY.xml 
             ├── AD_MODULE.xml 
             ├── AD_PACKAGE.xml 
             ├── AD_PROCESS_PARA.xml 
             ├── AD_PROCESS.xml 
             └── AD_TREENODE.xml

LocGuide HowTo COA 10.png

Packaging the Chart of Accounts Module

The way to package a chart of accounts module is similar to the standard packaging process for any module, just taking into account the previous particular considerations.

The summarized process is:

ant export.database
ant package.module -Dmodule=<module's java package name>

Translating a Chart of Accounts

In some countries it can be useful to have the same chart of accounts translated into several languages. Unfortunatelly Openbravo does not support yet the translation of chart of accounts, although it is in our road map.

If you are in this situation you have two possible workarounds:

Retrieved from "http://wiki.openbravo.com/wiki/How_to_create_a_Chart_of_Accounts_Module"

This page has been accessed 15,520 times. This page was last modified on 13 February 2013, at 08:41. Content is available under Creative Commons Attribution-ShareAlike 2.5 Spain License.