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  1. Organization: An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
  2. Name: A more descriptive identifier (that does need to be unique) of a record/document that is used as a default search option along with the search key (that is unique and mostly shorter). It is up to 60 characters in length.
  3. Description: A description is limited to 255 characters.
  4. Summary Level: A summary entity represents a branch in a tree rather than an end-node. Summary entities are used for reporting and do not have own values.
  5. Active: There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reporting. There are two reasons for de-activating and not deleting records: (1) The system requires the record for auditing purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are existing invoices for it. By de-activating the Business Partner you prevent it from being used in future transactions.

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