As shown in the image above, there is a list of relevant data to be entered for suppliers or creditors, also know as vendors:
- Purchase Price List - the one selected will be the one applied while creating purchase documents such as purchase orders or invoices for that vendor.
If a Business Partner has already generated Credit, it will not be possible to select a Price List in a different Currency from the generated Credit. In that case is possible to conver Credit to a different Currency.
To learn more visit Price List.
- Payment method - the one selected will be the one applied while creating and managing the payments made to that vendor.
If a financial account is linked to the vendor, the payment method to select will be a payment method linked to that financial account.
To learn more visit Payment Method
- Payment Terms - the one selected will be the one used while managing supplier invoices payment plans.
To learn more visit Payment Term
- PO Maturity Date 1 - as indicated in the Payment Term the PO Maturity Date is used in combination with the Fixed Due Date in the payment term to be set to Y and the Next Business Day set to N. The due date of the payment is based on the payment term defined in combination with the PO Maturity Date.
- For example, the defined payment term is 30 days and the PO Maturity Date 1 is set to 10. If the invoice date is the 1st of the months, based on the 30 days payment term, the payment due date is the 1st of the next month, but since the PO Maturity Date is set to 10, the payment due date as a result is the 10th of next month.
- PO Maturity Date 2 - a second PO Maturity Date can be set to be combined with the payment term and the first PO Maturity Date.
- For example, the payment term is 30 days, the PO Maturity Date 1 the value is 10, the PO Maturity Date 2 is 20. The example given in PO Maturity Date 1 will remain the same. However, if the invoice date is the 11th of the month, the payment due date will be the 20th of next month: the 30 days of the payment terms are taken into account and since the 10th of the month is passed the second maturity date of the 20th is taken into account.
- PO Maturity Date 3 - a third PO Maturity Date can be set to be combined with the payment term and the first and second PO Maturity Date.
- Financial account - the one selected will be the one use while withdrawing and reconciling the payments made to a supplier.
To learn more visit Financial Account
- Tax Category - you can use a business partner tax category to get that the purchase documents register from a vendor can only have a specific set of tax rates linked to that tax category.
To learn more visit Tax Category
- On Hold - this checkbox allows to block a vendor therefore some specific documents cannot be fulfilled for it. If checked the On Hold section is shown with the following setup which can obviously be changed as required:
- Purchase Order: Blocked
- Goods Receipt: Not blocked
- Purchase Invoice: Blocked
- Payment Out: Blocked
- Above defaulted configuration means that it is not possible to complete either a purchase order, a purchase invoice or to make a payment but to receive goods sent by the vendor.
- As already mentioned if a business partner of any type is blocked it is not possible to Complete (or book) some documents types however it is always possible to Void them.
- You will realize that Openbravo shows an error message stating that it is not possible to complete a document for a business partner set as "on hold".