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ManualDoc:T252

The mandatory "Default" accounts are populated by default as part of the general ledger configuration. That accounts are obviously part of the organization's chart of accounts.

If an accounting csv or reference data is not selected while running the Initial Client Setup process or the Initial Organization Setup process, these mandatory accounts need to be manually entered here once the account tree and therefore the corresponding sub-accounts have been created.

The accounts selected here are defaulted to every Business Partner Category or Product Category for instance by using action button "Copy Accounts".
Same way the accounts defaulted to every business partner category for instance, can be as well defaulted to every vendor or customer by using the action button "Copy Accounts" this time from the Business Partner Category window.
Finally it is possible to override these defaults at business partner category level allowing vendor liabilities and customer receivables for different business partners to be posted to different accounts.
This last configuration change needs to be done in the vendor and/or customer windows.

WS252.png

As shown in the image above "default" accounts are:

These last ones belongs to the old financial flows so will be removed in further Openbravo 3 releases:

Creation of a General Ledger Configuration

An Organization might have as many different General Ledgers as required.

By default an organization can have only one general ledger assigned for simplicity reasons unless:

It is recommended to create a new general ledger configuration and link it to an organization once the Account Tree to use while posting transactions to that new general ledger has been created.

It can happen that an organization might require the same account tree but different general ledgers, one of them in USD and the other one in EUR.

The steps to follow to configure a general ledger are:

Once done the newly created general ledger needs to be linked to F&B US Inc organization in the General Ledgers tab.

The organization of the example has now two general ledgers assigned:

Back to the General Ledger configuration window the remaining steps to take to properly configure the general ledger are:

Navigate to the Dimension tab to add below listed mandatory dimensions:

Non mandatory dimensions can also be created as described below in case it is required to save additional information such as the business partner or the project while posting journal entries or any transaction type:
- create a new record and enter "Business Partner" in the field "Name"
- select "Business Partner" in the field "Type"
- create a new record and enter "Project" in the field "Name"
- select "Project" in the field "Type"

Navigate to the Active Tables tab to review the tables which are going to generate accounting. It is possible to enable accounting for the ones do not active for accounting.

Navigate to the General Accounts tab to configure the mandatory general account (Income Summary) as well as the accounts to use in case of suspense balancing or suspense error among others. Those accounts needs to be previously created as described in the Account Tree creation article.

Finally navigate to the Defaults tab to configure the default accounts which needs to be copied to other accounting configuration tab such as:

as every time that a transaction of any type is posted to the ledger, it will posted to the two general ledgers configured for the Organization.

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