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ManualDoc:T6EE02C9681A74406A129F1D96D022BA4

For more details please review the accounting article.


A purchase invoice can be posted to the ledger when required at a given "Accounting Date" by using the process button "Post".

Purchase invoice posting creates the following accounting entries:

Account Debit Credit Comments
Product Expense Line Net Amount One per invoice line
Tax Credit Tax Amount One per tax line.
Discount Product Expense Discount amount One per invoice line (if discount exists)
Vendor Liability Total Gross Amount One per invoice


Same way, a Purchase Invoice including a purchase invoice line with an expense plan configured creates the following accounting entries.
For instance a company purchasing a business insurance for the duration of a year would want to distribute that expense over 12 months.

Posting record date: Accounting Date:

Account Debit Credit
Product Deferred Expense Line Net Amount
Tax Credit Tax Amount
Vendor Liability Total Gross Amount

Posting record date: Accounting Date + 1 month:

Account Debit Credit
Product Expense Line Net Amount/12
Product Deferred Expense Line Net Amount/12

Posting record date: Accounting Date + 2 months:

Account Debit Credit
Product Expense Line Net Amount/12
Product Deferred Expense Line Net Amount/12

.....

Posting record date: Accounting Date + 12 months:

Account Debit Credit
Product Expense Line Net Amount/12
Product Deferred Expense Line Net Amount/12

Voiding

It is possible to totally void a purchase invoice, by using the header button "Reactivate" and then selecting the action "Void".
This action creates a new document that reverse the invoice.

Void action allows to specify a "Void Date" and a "Void Accounting Date" for the new document that reverse the invoice.

Both "date" fields above take the current date as default date and validate that the dates entered are not prior to the invoice date and the invoice accounting date, respectively.

Overall "Void" action implies that:

The reversed document posting creates the following accounting entries:

Account Debit Credit Comments
Product Expense Line Net Amount One per invoice line
Tax Credit Tax Amount One per tax line.
Vendor Liability Total Gross Amount One per invoice

And it is also possible to partially void a supplier invoice by:

The "AP Credit Memo" posting looks the same as the "Reversed Purchase Invoice" posting.

The main different between those two purchase reversed document types is:

We strongly recommend you to use the "Reversed Purchase Invoice" document type while partially voiding supplier's invoices.

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