ManualDoc:TA399D7976DD74832A0D56586E46D149A
For more details please review the accounting article.
A sales invoice can be posted to the ledger when required at a given "Accounting Date" by using the button "Post".
Sales Invoice posting creates the following accounting entries
Posting record date: Accounting Date.
| Account | Debit | Credit | Comment |
| Customer Receivable | Total Gross Amount | One per Payment Plan Line (TB verified) | |
| Discount Product Revenue | Discount Amount | One per Invoice Line (if discount exists) | |
| Product Revenue | Line Net Amount | One per Invoice Line | |
| Tax Due | Tax Amount | One per Tax Line. |
Same way, a Sales Invoice including a sales invoice line with a revenue plan configured creates the following accounting entries.
For instance a food and beverage distributor selling and invoicing a product that it will only be able to deliver to their customers in 3 months would want to deferred the revenue recognition till the delivery.
Posting record date: Accounting Date:
| Account | Debit | Credit | Comment |
| Customer Receivables | Total Gross Amount | ||
| Product Deferred Revenue | Line Net Amount | ||
| Tax Due | Tax Amount |
Posting record date: Accounting Date + 3 months:
| Account | Debit | Credit |
| Product Deferred Revenue | Line Net Amount | |
| Product Revenue | Line Net Amount |
Return Material Sales Invoice posting creates the following accounting entries.
Keep in mind that this Invoice should be created with negative amounts.
Posting record date: Accounting Date.
| Account | Debit | Credit | Comment |
| Customer Receivable | Total Gross Amount | One per Payment Plan Line (TB verified) | |
| Product Revenue Return or if not defined Product Revenue | Line Net Amount | One per Invoice Line | |
| Tax Due | Tax Amount | One per Tax Line. |
Voiding
It is possible to totally void a sales invoice, by using the header button "Reactivate" and then the action "Void", this action implies:
- Openbravo automatically generates a new reversed document in the "Sales Invoice" window, and informs about the reversed document number created. This new reversed document is created as described below:
- The "transaction document" used by Openbravo is "Reversed Sales Invoice". To learn more visit Document Type.
- This document is exactly the same as the original one being reversed but the invoiced quantity is negative.
- You can change both the "Invoice Date" and the "Accounting Date" of the reversed document prior to get it posted.
- The "Reversed Invoices" tab list the original invoice being reversed as now both of them are linked.
To learn more visit Reversed Invoices.
The reversed document posting creates the following accounting entries:
| Account | Debit | Credit | Comments |
| Product Revenue | Line Net Amount | One per invoice line | |
| Tax Due | Tax Amount | One per tax line. | |
| Customer Receivables | Total Gross Amount | One per invoice | |
| Discount Revenue | Discount Amount | One per Invoice Line (if discount exits) |
And it is also possible to partially void a customer's invoice by:
- manually creating any of the available reversed sales documents, in the "Sales Invoice" window:
- "AR Credit Memo" or
- "Reversed Sales Invoice"
- which besides must be manually linked to the invoice/s being reversed in the "Reversed Invoices tab".
To learn more visit Reversed Invoices.
The "AR Credit Memo" posting looks the same as the "Reversed Purchase Invoice" posting.
The main different between those two purchase reversed document types is:
- AR Credit Memo invoiced quantity is a positive quantity
- and Reversed Sales Invoice quantity is a negative quantity
We strongly recommend you to use the "Reversed Sales Invoice" document type while partially voiding customer's invoices.