View source | Discuss this page | Page history | Printable version   
Toolbox
Main Page
Upload file
What links here
Recent changes
Help

PDF Books
Show collection (0 pages)
Collections help

Search

ManualDoc:TE429CB8F5CDF4D8395B76D553E72A2D0

In Open/Close Period Control window all the Periods previously created in the Fiscal Calendar window are shown.

However, the records are filtered by their "Status" and "Organization", by showing only the Periods which are not in Closed Status and belongs to the Organization in which the User is logged in. This filters can be removed by clicking in the funnel icon.

This Window shows two Tabs. The first Tab shows all the existing Periods. Once selected a record in this Tab, the lower one shows all the Document Types and their Status in that Period. With this layout it is possible to easily manage the status of a Period as a whole as well as the status of a particular Document Type inside a specific Period.

The way to manage the Opening/Closing of a Period is:

Once done, Openbravo informs that the process has been completed successfully.

The way to manage the Opening/Closing of a particular Document Type for a specific Period is similar:

Once done, Openbravo informs that the process has been completed successfully.

OpenClosePeriodControlPic1.png

As shown in the image above the main fields in this window are:

These fields can be used as filters to show the desired records. For example, filtering by a Calendar, and Organization and a Year it is an easy way to show all the Periods of a particular Year.
Then it is possible to select all records shown and Open or Close all of them at once.

Period Control examples

Example 1:

The organization in this example has created three consecutive years and has open all the periods including the "13th Period" as shown in the image below:

OpenClosePeriod Example1.png

Above configuration means that the organization in this example can post any document to the ledger at any period within those 3 years. If the organization would try to post a sales invoice in Dec-2011, Openbravo will shown an error as that year/period does not exist.

The organization in this example needs to close the 2012 year.
Before running the "Close Year" process for 2012 the organization in this example closes all the 2012 standard periods until Dec-12 in order not to allow any further accounting on any 2012 standard period. The way to do that is:

OpenClosePeriod Example2.png

Above action closes all the 2012 standard periods until Dec-2012, therefore it is not possible to post any transaction to the ledger in any 2012 standard period anymore but:

unless:

Example 2:

The organization in this example closed all the periods until December of a given year (i.e. 2012). Every period is closed on a monthly basis, once all the transactions/documents have been properly accounted. Someone in the organization missed to enter an accounting entry through a G/L Journal. That accounting information should have been registered in July of that year.
The company in this example can re-open the periods until July and can post a G/L Journal within that period. The way to get that working is:

After that, accountants will be able to create and post a G/L Journal dated in July 2012.

Example 3

The organization in this example opens every period the last day of the previous period. It is June 30th, 2012 when finance team opens Jul-12 period. By beginning July a customer asks to delay the issue of a sales invoice to August.
The Financial Team does not want to open Aug-12 period for all the documents types until July 31st, therefore opens Aug-12 period just for the sales invoices.
The way to get that working is:

Once done, it is possible to issue and account the sales invoice in the period of "August" and send it to the customer.

Following on this example, the finance team will have to Open "Until" August period for all the documents by ending July.

Retrieved from "http://wiki.openbravo.com/wiki/ManualDoc:TE429CB8F5CDF4D8395B76D553E72A2D0"

This page has been accessed 323 times. This page was last modified on 8 April 2013, at 08:00. Content is available under Creative Commons Attribution-ShareAlike 2.5 Spain License.