ManualDoc:TFF8080812F213146012F2135BC25000E
There are few key fields to note:
- Transaction date is the date when a given payment was either deposited or withdrawn from the financial account.
- Payment No that is the number of the payment
- Description field details the order No, invoice No or G/L item being paid by the payment
- Deposit amount field shows the amount of the payment deposited in the financial account, in the financial account currency.
- Withdrawal amount field shows the amount of the payment withdrawn from the financial account, in the financial account currency.
- Currency field shows the currency of the financial account.
- Cleared field informs whether the transaction is being reconciled (or has already been reconciled) or not.
- Foreign Amount field shows the amount of the transaction in the currency of the payment.
- Foreign Currency field shows the currency of the payment in case it is different than the financial account currency.
The "header" tab process buttons allow to perform below listed actions for each financial account transaction:
Modify
"G/L item" transactions type can be modified after being processed and even reconciled by using the "Modify" button.
"Modify" button is only shown if the financial account transaction is a G/L item transaction type.
Once the "Modify" button is pressed a new window is shown displaying the list of fields that can be changed.
The values shown are defaulted to the values that the transaction currently has, however those values that are the "G/L Item" and the accounting dimensions can be changed as required.
It is important to remark that:
- It is not possible to change a G/L item transaction which is already posted to the ledger. That way, the G/L Item transaction needs to be first unpost to be modified and then posted to the ledger again.
This way the new information provided will be aligned with the ledger.
Delete
Every transaction can be removed from the financial account by using the header process button "Delete".
Delete action just delete the deposit or the withdrawal transaction from the Transaction tab of the financial account.
It does not delete the related Payment Out or Payment In.
This way of working allows to reactivate a payment out for instance, change it and process it once again, and finally get it withdrawn from the financial account once again.
Post/Unpost Transaction
Every transaction can be post to the ledger or unpost by using the header process button "Post/Unpost".
The "ledger" accounts used while posting a "G/L item" transaction to the ledger are the ones defined in the Accounting tab of the G/L Item and either the "Deposit Account" or the "Withdrawal Account" defined in the Accounting Configuration tab of the financial account
The "ledger" accounts used while posting a "Fee" transaction to the ledger are the one defined in the Accounting Configuration tab of the financial account, field "Bank Fee Account" and either the "Deposit Account" or the "Withdrawal Account" defined in the Accounting Configuration tab of the financial account.
Rest of deposit and withdrawal transactions can be posted at the time of being deposited or withdrawn from the financial account if the payment method used while creating the payment allows to do so once assigned to the financial account.
If that is not the case Openbravo shows a warning : "Document disabled for accounting".
A "Deposit" transaction posting looks like:
a. if the Payment Received was NOT posted in the "Payment In" window:
| Account | Debit | Credit |
| Upon Deposit Use the "Deposit Account" (i.e.) | Payment amount | |
| Customer Receivables | Payment amount |
b. if the Payment Received was posted in the "Payment In" window:
| Account | Debit | Credit |
| Upon Deposit Use the "Deposit Account" i.e.) | Payment amount | |
| Upon Receipt Use the "In Transit Payment IN Account" i.e.) | Payment amount |
Each posting will be different when the amount comes partially o totally from a debt classified as doubtful. In that case, the posting will be as explained in | Doubtful Debt Run Window.
A "Withdrawal" transaction posting looks like:
a. if the Payment Made was NOT posted in the "Payment Out" window:
| Account | Debit | Credit |
| Vendor Liability | Payment amount | |
| Upon Withdrawal Use the "Withdrawal Account" i.e.) | Payment amount |
b. if the Payment Made was posted in the "Payment Out" window:
| Account | Debit | Credit |
| Upon Payment Use the "In Transit Payment OUT Account i.e.) | Payment amount | |
| Upon Withdrawal Use the "Withdrawal Account" i.e.) | Payment amount |