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Openbravo allows to manage different currencies within an organization or business unit.

Nowadays, it is very common for the organizations located in a country to make business with third parties located abroad, and even more, it could also happen that an organization needs to post the transactions to general ledgers configured in different currencies.
To learn more visit General Ledger Configuration.

Above described business scenario, implies the need of managing exchange rates between the organization's general ledger currency and the supplier's invoice currency to be used while posting the supplier's invoice to the ledger/s.

This tab allows you to enter:

Additionally, Openbravo has a "central" repository of exchange rates which are used in case there is no an exchange rate defined at document level.



Payment/s can be made against a purchase invoice by using the Add Payment button which opens the Add Payment window.

Purchase Invoice AddPaymentOut 0.png

As shown in the image above Openbravo shows a new window named "Add Payment". This window is split into four sections:

Adding Order/Invoices

If the "Add Payment" window is opened from a "Purchase Invoice", all invoice scheduled payments are selected by default if there are more that one, and the "Expected Payment" amount is set as equal as the "Invoice Amount", and the "Transaction Type" field is set to "Invoices". See image below:

Purchase Invoice AddPaymentOut 1.png

The reason for the above is that Openbravo understands that the invoice is going to be fully paid, but obviously that could not be the case. Therefore:

Purchase Invoice AddPaymentOut 2.png

As shown in the image above, in the case actual payment amount is less than the grand total, the difference or outstanding amount left to be paid is shown in the grid line and this amount is consider as an underpayment. On the other hand, that difference can be "Written-off" by just checking the field Writeoff next to the field "Amount". If that is the case:

Purchase Invoice AddPaymentOut 3.png

Adding G/L items

GL Items section allows to enter any type of expense related to the payment but do not included in the invoice, by clicking on [Add New] .

First thing to do is to select the G/L item for the expense and then enter the expense amount in the field "Paid Out" as shown in the image below:

Purchase Invoice AddPaymentOut 4.png

Note that accounting dimensions such as "Project" can be shown depending on the Accounting Dimensions defined for the Client.

Once done,

Purchase Invoice AddPaymentOut 5.png

Reviewing the totals and processing the payment

As already mentioned, "Totals" section allows to review:

Purchase Invoice AddPaymentOut 6.png

And also, "Totals" section allows to process a payment by selecting an option in the field "Action Regarding Document". The options available are:

The options above depends on the setup of the payment method:

Finally any of these actions updates Payment Monitor section of the Invoice Header. The Paid amount is also reflected in the Payment Plan tab of the Purchase Invoice (and the Purchase Order if it exists). Details of the payment can be found in the Payment Details tab.

Credit Payments

Whenever there is available credit for a vendor a new window is automatically open upon completion of a new vendor's purchase invoice in order to allow the user to either select the credit available to pay that new invoice or not.
Select Credit Payments.png

Moreover it is also possible to use the available credit generated for that particular vendor later on while "Adding a Payment" for that vendor.

If that is the case a new section is shown in the "Add Payment" window, that is "Credit to Use" section. See image below:

Purchase Invoice GeneratedCredit 1.png

"Credit to Use" section shows all credit payments created for a given vendor (if more than one), therefore it is possible to select one or more, and even change the credit amount to be used for the payment, in the field "Payment Amount".

Once the payment is processed, a new payment is created in the Payment Out window. That payment states at the very top the "Used Credit" amount.

Payments in multiple currencies

Openbravo allows to make payments in a different currency than the financial account currency.

For getting that working the payment method assigned to the financial account used to make the payment needs to be configured to allow so, that implies to select the check-box "Make Payments in Multiple Currencies".

Let's take for instance an organization such as "F&B US Inc".
This organization is located in USA, therefore it is likely that the organization's general ledger currency as well as the financial account currency is set as USD.

F&B US Inc makes business with a supplier located abroad. This supplier issues its invoices in EUR currency (therefore a Price List in EUR will then be needed) and requires to be paid in EUR currency. This means that:

Purchase Invoice AddPayment ExchangeRate.png

Once the payment is processed, a new payment out will be created in the Payment Out window.
This payment will clearly states "Paid" amount in EUR currency as well as "Paid" amount in USD currency, together with the exchange rate used.

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