Payments can be made against different type of documents:
- Purchase Orders, in effect this is a prepayment.
Later on, when an invoice is created from the order that already has a payment received against it the invoice automatically inherits the payment received against the order.
- Purchase Invoices, in effect this is a payment of a vendor invoice.
Payments prior to the accounting date of the invoice are also considered a prepayment.
- There is a How To article which describes how to manage prepaid invoices (prepayments) in payables.
- and G/L Items, in effect this is a payment of any other expense to a vendor, for instance a fine or other types of fee do not included in an invoice.
This type of payments can be created in this window by adding the correspondng G/L Item as well as the "Paid Out" amount, or can be automatically populated as a GL item if created as a GL Item payment in a G/L Journal.
No matter the way they are created, both cases are managed same way depending on the Payment Method used.
Payments can be created to pay to a single vendor or to pay to several vendors at the same time.
At the end of the process a "Payment Out" transaction will imply the creation of a "Withdrawal" transaction in the corresponding Financial Account.
The creation of the withdrawal transaction in the financial account can be done:
- manually by using the Add Transaction process of the financial account.
- or automatically if the payment method used is configured to do so, that implies the selection of the check-box "Automatic Withdrawal".