Customer's payments can be received against:
- Sales Orders, in effect this is a prepayment.
Later on, when an invoice is created from the order that already has a payment received against it, the invoice automatically inherits the payment received against the order.
- Sales Invoices, in effect this is an invoice payment received from a customer.
Payments prior to the accounting date of the invoice are also considered a prepayment.
- There is a How To article which describes how to manage prepaid invoices (prepayments) in receivables.
- and a G/L Items, in effect this is a payment of any other revenue received from a customer, for instance a fine.
This type of payments can be created in this window when selecting the G/L Item "Transaction Type" or can be automatically populated as a payment in this window if created in a G/L Journal.
No matter the way they are created, both cases are managed same way depending on the Payment Method used.
Openbravo allows to register payments received from a single customer or to register payments received from several customers at the same time.
At the end of the process a "Payment In" transaction will imply the creation of a "Deposit" transaction in the corresponding Financial Account.
The creation of the deposit transaction in the financial account can be done:
- manually by using the Add Transaction process of the financial account.
- or automatically if the payment method used is configured to do so, that implies the selection of the check-box "Automatic Deposit".