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Matched Invoices

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This window helps you to post the discrepancies between inventory and financial accounting of those items for which the corresponding goods receipts were posted.

Above mentioned discrepancies are mainly caused by differences between:

In the window appears a listing of all invoices that are matched to goods receipts. The matching of the documents is done when documents are created by using the information of the other document: for example by clicking the Generate Invoice from receipt on the goods receipt or by clicking the Create Lines from button when creating a goods receipt to select the invoice.

Matched Invoice

Matched invoice tab lists each invoice line posted linked to the corresponding goods receipt lines, which could also be posted or not.

There is a "Post" header button which is the one that posts the discrepancies between inventory and financial accounting if any, once the proper line has been selected.


Overall the process to post the discrepancies in accounting is detailed below:

A Matching Invoice document can be posted if the cost of the products included in a Goods Receipt has been calculated. For getting that:

In the case of "Expense" product/s do not having the "Sales" checkbox selected, it possible to use the product's purchase price instead of the product's cost whenever the checkbox Book Using Purchase Order Price is selected. In this case it is obviously required that a "Purchase Order" is related to the "Goods Receipt".

Let's take a Goods Receipt of 100 units of a product (set as "Item" type) which does have a calculated cost of 145,00 USD/unit (that is in this example the purchase unit price), however the supplier's invoice is booked with a net unit price of 90,00 USD/unit.

Account Debit Credit Comments
Product Expense 9.000,00 Line Net Amount
Tax Credit 1.620,00 Tax Amount
Vendor Liability 10.620,00 Gross Amount
Account Debit Credit Comments
Product Asset 14.500,00 Goods Receipt Line cost amount
Non-Invoiced Receipts 14.500,00 Goods Receipt Line cost amount

Matched Invoices posting looks like:

Account Debit Credit Comments
Non-Invoiced Receipts 14.500,00
Product Expense 9.000,00 Invoice line net amount at a unit price
Invoice Price Variance 5.500,00 Goods Receipt's cost amount - Invoice posting at net unit price

Above posting means that:

In this example: the Product Asset account is the same as yhe Product Expense and the Invoice Price Variance


Accounting information related to the matched invoices

For more details please review the accounting article.

Full list of Matched Invoices window fields and their descriptions is available in the Matched Invoices Screen Reference.

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