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Modules:IDL Journal Entries

Introduction

Journal entry is a logging of transcriptions into items accounting journal. The journal entry can consist of several items, each of which is either a debit or a credit.

Input file definition

Field name Type Nullable Description Accepted values Comment
Organization String(40) No Indicates the organization to be used when processing documents. [Organization search key] Organization used for creating the Accounting Combination
TransactionalOrg String(40) No Indicates the organization to be used when processing transactional documents. [Organization search key]
JournalHeader String(255) No Journal entry name. Used for grouping Journal Lines in the same Journal.
JournalLine String(255) No More information about the journal entry line.
Currency String(60) No* Indicates the currency to be used when processing this document. [Currency ISO code]
Accounting Schema String(60) No* An Accounting Schema defines the rules used in accounting such as costing method, currency and calendar. [Accounting schema name]
GLCategory String(60) No* The General Ledger Category is an optional, user defined method of grouping journal lines. [GL Category name]
AccountingDate Date No The date this transaction is recorded on in the general ledger. This date also indicates which accounting period within the fiscal year this transaction will be part of. yyyy-MM-dd or yyyy-MM-dd HH:mm:ss format The date must belong to a opened period of the TransactionalOrg calendar.
Opening Boolean Yes A flag indicating this is an opening entry. {TRUE, FALSE}
Alias String(40) Version <= 1.1.3: No

Version >= 1.1.4: Yes

Allows you to define a alternate method for referring to a full account combination. [Accounting Combination alias] Version <= 1.1.3: If it does not exists any accounting combination with this alias, a new accounting combination will be created with this alias, account, product, business partner, project, campaign, sales region.

1.1.4 <= Version <= 1.1.9 or 3.0.0 <= Version <= 3.0.1: If it does not exist any accounting combination with the values of {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} fields (even if they are null), a new accounting combination will be created with specified {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} values.

Version >= 1.1.10 or Version >= 3.0.2: not used.

Account String(40) Version <= 1.1.3: Yes

Version >= 1.1.4: No

The (natural) account used. [Element Value search key] Must be an SUB-Account.

1.1.4 <= Version <= 1.1.9 or 3.0.0 <= Version <= 3.0.1: If it does not exist any accounting combination with the values of {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} fields (even if they are null), a new accounting combination will be created with specified {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} values.

Version >= 1.1.10 or Version >= 3.0.2: If it does not exist any accounting combination with the values of {TransactionalOrg, Account} fields, a new accounting combination will be created with specified {TransactionalOrg, Account} values.

Product String(40) Yes Identifies an item which is either purchased or sold in this organization. [Product search key] 1.1.4 <= Version <= 1.1.9 or 3.0.0 <= Version <= 3.0.1: If it does not exist any accounting combination with the values of {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} fields (even if they are null), a new accounting combination will be created with specified {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} values.

Version >= 1.1.10 or Version >= 3.0.2: from 2.50MP32 and 3.0MP2 the Product field (accounting dimension) has been included in GL Journal Lines tab.

BusinessPartner String(40) Yes Is anyone with whom you transact. This can include a customer, vendor, employee or any combination of these. [Business Partner search key] 1.1.4 <= Version <= 1.1.9 or 3.0.0 <= Version <= 3.0.1: If it does not exist any accounting combination with the values of {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} fields (even if they are null), a new accounting combination will be created with specified {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} values.

Version >= 1.1.10 or Version >= 3.0.2: from 2.50MP32 and 3.0MP2 the Business Partner field (accounting dimension) has been included in GL Journal Lines tab.

Project String(40) Yes Identifier of a project defined within the Project. [Project search key] 1.1.4 <= Version <= 1.1.9 or 3.0.0 <= Version <= 3.0.1: If it does not exist any accounting combination with the values of {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} fields (even if they are null), a new accounting combination will be created with specified {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} values.

Version >= 1.1.10 or Version >= 3.0.2: from 2.50MP32 and 3.0MP2 the Project field (accounting dimension) has been included in GL Journal Lines tab.

Campaign String(40) Yes The Marketing Campaign defines the parameters for a Campaign. [Campaign search key] 1.1.4 <= Version <= 1.1.9 or 3.0.0 <= Version <= 3.0.1: If it does not exist any accounting combination with the values of {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} fields (even if they are null), a new accounting combination will be created with specified {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} values.

Version >= 1.1.10 or Version >= 3.0.2: from 2.50MP32 and 3.0MP2 the Sales Campaign field (accounting dimension) has been included in GL Journal Lines tab.

SalesRegion String(40) Yes The Sales Region indicates a specific area of sales coverage. [Sales Region search key] 1.1.4 <= Version <= 1.1.9 or 3.0.0 <= Version <= 3.0.1: If it does not exist any accounting combination with the values of {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} fields (even if they are null), a new accounting combination will be created with specified {Alias, Account, Product, Business Partner, Project, Campaign, Sales Region} values.

Version >= 1.1.10 or Version >= 3.0.2: from 2.50MP32 and 3.0MP2 the Sales Region field (accounting dimension) has been included in GL Journal Lines tab.

DebitAmount Numeric Yes Indicates the transaction amount converted to this organization's accounting currency.
CreditAmount Numeric Yes Indicates the transaction amount converted to this organization's accounting currency.
Tax String(125) Yes Identifies the different taxes used for each tax category. [Tax name]
Withholding String(60) Yes Identifies the rules governing the withholding of amounts. [Withholding name]
Activity String(40) Yes Defines tasks that are performed in Activity Based Costing. [Activity search key] Important!!!: new column added in IDL version 1.1.10 and 3.0.2

Version >= 1.1.10 or Version >= 3.0.2: from 2.50MP32 and 3.0MP2 the Activity field (accounting dimension) has been included in GL Journal Lines tab.

* This fields can be NULL if they have a default value associated.

Default Value definition

Field name Type Accepted values Examples
Organization String(40) [search_key] column from [AD_Org] table
TransactionalOrg String(40) [search_key] column from [AD_Org] table
BatchDescription String(255) Initial Data Load batch
Currency String(3) [iso_code] column from [c_currency] table EUR, USD, GBP, ...
AccountingSchema String(60) [name] column from [c_acctschema] table IDL US/A/Euro, SmallBazaar US/A/Euro, Accounting Test US/A/US Dollar


GLCategory String(60) [name] column from [gl_category] table Manual, None, Inventory, ...

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