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Projects:Access Card Management



Access cards (also known as Key FOB) are physical devices that allow to identify users and control their access to buildings and facilities.

This module allows to track the life cycle of access cards and their assignment to individuals.



The Access Card Management module is a commercial extension to Openbravo 3 that can be installed at no additional cost in conjunction with Openbravo Professional Edition.

Access Card Management module requires Openbravo 3 MP13 or later to be installed.

User Documentation

This module adds a new window, Access Card Management that you can use to manage the life cycle of your asset cards.

An asset card is a physical device that is identified by a code, the Access Card Key - which is typically an 8 digit number. The Access Card Key is in most cases not printed on the physical device itself for security reason but the device is able to transmit it to a reader when "swiped".

Typically Asset Cards are bought in bulk and often come in packs of 100.

Access Card window

One you buy a pack of asset cards, you can register them in the Asset Card window.

When you assign an access card to an individual for usage, you can record that assignment with a start date in the Assignment History tab of the window. When the individual returns the card, you can end date the assignment and the card can now be reassigned to a different individual.

The Asset Card record shows whether the card is currently assigned and who is the current assignee.

If the card is lost or retired from usage, you can mark it as inactive and preserve the assignment history.


Business Partner window

Additionally, when you look at a business partner contact, you can see if that individual has been assigned an access card.


Integrating with third party physical security systems

Using Openbravo web services you can easily develop an integration with your physical security system.

For example, you can develop a module that periodically synchronizes the data in the Access Card Management module with the database of the physical security system.

This way, when you for example, deactivate an access card, the physical access to building using that access card is disable.

You can also define roles in Openbravo and assign them to user to have a fined grained security access control. For example, you can define a role "First Floor Access" and grant it only to users that have access to the first floor of your building. You can then push that information to your physical security system using web services.

Please visit the Developer's Guide for more details.

Screen Reference

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