Projects:AdvancedPaymentsAlerts

Contents 1 Introduction 2 Pre-requisite 3 Configuration 3.1 Add Reference Data 3.2 Add role to the alerts 4 List of Alerts 4.1 Payment to be paid for Purchase Invoice 4.2 Payment to be paid for Purchase Order 4.3 Payment not received for the Sales Order 4.4 Payment not received for the Sales Invoice 4.5 Payment Proposal Scheduled but not generated the payments 4.6 Awaiting Execution for the Make Payments 4.7 Awaiting Execution for the Receive Payments

Introduction

This is an extension module which helps to alert the customers on due of payables and receivables for the invoice(s) and released as commercial version under Openbravo Commercial licensing. It is a dependency of Advance Payables and Receivables Management module (please click here to see more). Some times the customer might scheduled for the payments to be paid out for the purchase invoice, unfortunately forgot to generate the payments. These kind of situations will be alerted or keep informed to the customer.

Please see the below screen shot (highlighted with blue rectangle) that's how alerts are notified.

Once you click on that alert link, the application will be navigated to Alert Management window. Please see the screen shot below and also see the Breadcrumbs:

Pre-requisite

1. Alert module is dependent on Advance Payables and Receivables Management V 1.0.4 or later.

Note: Your instance must be activated as Professional version for the module Advance Payables and Receivables Management.

Configuration

Add Reference Data

Once you installed the module, you need to add the reference data of the module to the system. For that please follow the below steps:

1. Login with the credentials.
2. Change the role to Openbravo Admin
3. Navigate to General Setup || Enterprise || Enterprise module management || Enterprise module management.
4. Place a tick mark / selection of Alert : Advance Payables and Receivables Management module.
5. Click on Ok button.
6. It will show the message as Process completed successfully. Imported the reference data successfully to the system.

Add role to the alerts

The important part of Alert rule is to whom the alerts should displayed. In other words, who is the Alert Recipient. In this case, we can see how the roles can be added to the alerts. So the alerts get displayed to the specific roles.

For example, I have took the "Openbravo Admin" role get alerted or displayed for the below mentioned alert rules. To add the role, please follow the steps:

1. Login and change the role as Openbravo Admin.
2. Navigate to General Setup || Application || Alert || Alert Rule
3. Select one of the alerts listed. For example, Payment to be paid for the Purchase Order
4. Navigate to Alert Recipient tab
5. Create a new record
6. Select the role from the combo list. For example, Openbravo Admin
7. Save the record.

Please see the scree shot below how the records added in Alert Recipient tab

List of Alerts

The following is the list of alerts belongs to this module, which helps the customer to alert / remind on specific due(s):

1. Payment to be paid for Purchase Invocie (duedate <=today)
2. Payment to be paid for Purchase Order (duedate <=today)
3. Payment not received for the Sales Order
4. Payment not received for the Sales Invoice
5. Payment Proposal Scheduled but not generated the payments
6. Awaiting Execution for the Make Payments
7. Awaiting Execution for the Receive Payments

Note : All the alerts will have links to the respective document.

Payment to be paid for Purchase Invoice

This alert will help the user to intimate on the dues to be paid for the Purchase Invoice which is already crossed the due dates. It clearly says that, the payment to be made XX days ago. So the user can navigate to the document and see the dues.

To see the output of this alert, please follow the steps,

1. . Login with the credentials
2. . Change to Openbravo Admin
3. . Create a Purchase Invoice and complete the Invoice. Note: Payment terms Immediate.
4. . Once you complete the Invoice, you will get the alert in Alerts Management.
5. . Click on the Alert Link and also look at the Breadcrumbs with help of that you can navigate to the Alerts Management window.
6. . You can search for the above section title.
7. . In the Record column you can see the links which consists of document no along with that date and amount.
8. . Click on that link, you will be navigated to Purchase Invoice to see the record.

Refer the screen shot below

Payment to be paid for Purchase Order

This alert will help the user to intimate on the dues to be paid for the Purchase Order. The alerts will raise only for the bared due dates. So the user can navigate to the specific document and see the dues.

To see the output of this alert, please follow the steps,

1. . Login with the credentials
2. . Change to Openbravo Admin
3. . Create a Purchase Order and complete the order. Note: Payment terms Immediate.
4. . Once you complete the order, you will get the alert in Alerts Management.
5. . Click on the Alert Link and also look at the Breadcrumbs with help of that you can navigate to the Alerts Management window.
6. . You can search for the above section title.
7. . In the Record column you can see the links which consists of document no along with that date and amount.
8. . Click on that link, you will be navigated to that window to see the record.

Refer the alert screen shot below

Payment not received for the Sales Order

This alert will help the user to intimate on the dues to be received from their customer for the Sales Order. It will also helps to keep track on their receivables for the pending amounts / dues to be received. The user can also navigate to the specific document and see the status of it.

To see the output of this alert, please follow the steps,

1. . Login with the credentials
2. . Change to Openbravo Admin
3. . Create a Sales Order and complete the order. Note: Payment terms Immediate.
4. . Once you complete the order, you will get the alert in Alerts Management.
5. . Click on the Alert Link and also look at the Breadcrumbs with help of that you can navigate to the Alerts Management window.
6. . You can search for the above section title.
7. . In the Record column you can see the links which consists of document no along with that date and amount.
8. . Click on that link, you will be navigated to that window to see the record.

Refer the alert screen shot below

Payment not received for the Sales Invoice

This alert will help the user to intimate on the dues to be received from the customer for the Sales Invoice which is already crossed the due dates. It will also helps to keep track on their receivables for the pending amounts / dues to be received. The user can navigate to the document and see the dues.

To see the output of this alert, please follow the steps,

1. . Login with the credentials
2. . Change to Openbravo Admin
3. . Create a Purchase Invoice and complete the Invoice. Note: Payment terms Immediate.
4. . Once you complete the Invoice, you will get the alert in Alerts Management.
5. . Click on the Alert Link and also look at the Breadcrumbs with help of that you can navigate to the Alerts Management window.
6. . You can search for the above section title.
7. . In the Record column you can see the links which consists of document no along with that date and amount.
8. . Click on that link, you will be navigated to Sales Invoice to see the record.

Refer the alert screen shot below

Payment Proposal Scheduled but not generated the payments

This alert will help the user to alert when the payment proposal document not yet generated the payments, which means awaiting for the payment generation. So here the user proposed payment document will be completed on generating the payments.

To see the output of this alert, please follow the steps,

1. . Login with the credentials
2. . Change to Openbravo Admin
3. . Create a Purchase Invoice and complete the Invoice. Note: Payment method = Manual Wire Transfer and Payment terms = Immediate.
4. . Don't generate the payment document by clicking Add Payment or Make Payment.
5. . Click on Financial Management Menu, then expand the Receivable and Payables sub menu.
6. . Click on Payment Proposal window.
7. . Create one new record. Note: Select payment method = Manual wire transfer
8. . Complete the process of Select expected payments - by selecting the same purchase invoice created above.
9. . Don't click on Generate payment button.
10. . Check the document Status it should be Awaiting Payment.
11. . Now you will get the Alert, click on the Alerts link.
12. . You can search for the above title.
13. . In the Record column you can see the links which consists of document no along with that date and amount.
14. . Click on that link, you will be navigated to Payment Proposal document to see the record.

Refer the alert screen shot below

Awaiting Execution for the Make Payments

This alert will help the user to alert when the Execute Payment process not yet completed for the Make Payment document, in other words, awaiting execution for the payment document created in Make Payment window. So here the user will get intimated for the completion of execution process.

To see the output of this alert, please follow the steps,

1. . Login with the credentials
2. . Change to Openbravo Admin
3. . Create a Purchase Invoice and complete the Invoice. Note: Payment method = Automatic XXXX and Payment terms = Immediate.
4. . Don't generate the payment document by clicking Add Payment button.
5. . Click on Financial Management menu.
6. . Navigate to Make Payment window under Receivables and Payables sub menu.
7. . Create one new record.
8. . Select the Payment Method = Automatic XXX.
9. . Select the above purchase invoice.
10. . Complete the process. And don't click on Execute Payment.
11. . Now you will get the Alert, click on the Alerts link.
12. . You can search for the above title.
13. . In the Record column you can see the links which consists of document no along with that date and amount.
14. . Click on that link, you will be navigated to Make Payment document to see the record.

Refer the alert screen shot below

Awaiting Execution for the Receive Payments

This alert will help the user to alert when the Execute Payment process not yet completed for the Receive Payment document, in other words, awaiting execution for the payment document created in Receive Payment window. So here the user will get intimated for the completion of execution process.

To see the output of this alert, please follow the steps,

1. . Login with the credentials
2. . Change to Openbravo Admin
3. . Create a Sales Invoice and complete the Invoice. Note: Payment method = Automatic XXXX and Payment terms = Immediate.
4. . Don't generate the payment document by clicking Add Payment button.
5. . Click on Financial Management menu.
6. . Navigate to Receive Payment window under Receivables and Payables sub menu.
7. . Create one new record.
8. . Select the Payment Method = Automatic XXX.
9. . Select the above purchase invoice.
10. . Complete the process. And don't click on Execute Payment.
11. . Now you will get the Alert, click on the Alerts link.
12. . You can search for the above title.
13. . In the Record column you can see the links which consists of document no along with that date and amount.
14. . Click on that link, you will be navigated to Receive Payment document to see the record.

Refer the alert screen shot below

Category: Projects ERP