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Projects:Business Partner Settlements/Functional Specification

Contents

Business Partner Settlements - Functional Specifications

Overview

This project intends to deliver a new module to manage credit or pending payments settlements of Business Partners that are both customers and providers.

Purpose

When a Business Partner is a Customer and a Provider it is possible to have credit as both types. But it is not possible to consume a customer credit in a Payment Out document. In the same way it is not possible to mix purchase or sales invoices on a single payment document. In some scenarios when a business partner has sales and purchase invoices it is desirable to cancel both debts not needing a financial transaction.

Scope

This project will deliver a new module with a window where it will be possible to settle credit or pending payments of a business partner. The result of the settlement are Payment Ins and Payment Outs that consumes the credit or cancels the pending payments against a user defined GL Item. These generated payments have 0 total amount so they do not generate any transaction in the Financial Accounts.

Design Considerations

Dependencies

The module depends on advanced functionality of Process Definitions delivered on PR14Q3.


Functional Requirements

Business process definition

  1. Ability to cancel payment in and payment out credit of the same business partner.
    1. When the same Business Partner has available credit in Payment Ins and Payment Outs be able to select the payments with available credit so it can be matched and canceled.
  2. Ability to cancel sales and purchase invoices of the same business partner that are pending to pay.
    1. Be able to select sales and purchase invoices pending to pay that sum up the same amount in both flows so they can be canceled.

User stories

Functional requirements based on business processes

Business Partner Settlement window
Id Requirement Importance
1 * Window Name: Business Partner Settlement
  • Menu Position: Financial Management >> Receivables and Payables >> Transactions. Just above 'Financial Account' window
Must have
2 Header Tab:
  • Organization
  • Business Partner
  • Settlement Date
  • Description
  • Incoming Amount
  • Outgoing Amount
  • GL Item
  • Type: {Credit, Invoice}
  • Status
  • Settlement Payment In
  • Settlement Payment Out
  • Add Credit Payment
  • Add Pending Invoices
  • Process / Cancel
Must have
3 Credit In, Credit Out, Sales Invoice and Purchase Invoice Read Only Tabs:
  • Credit Payment or Pending Invoice
  • Settlement Amount

Displayed based on the settlement type.

Must have
4 Child Tabs Editable: Ability to manually add payments selecting the credit payment or the pending invoice. Nice to have
Add credit payments Pick and Execute
Id Requirement Importance
1 Process Definition with parameters:
  • Grid: Payment Ins with available credit
  • Grid: Payment Outs with available credit
  • Payment In amount with the sum of selected Payment In credit payments.
  • Payment Out amount with the sum of selected Payment Out credit payments.
Must have
2 Payment Ins or Payment Outs grids:
  • Payment Document No
  • Payment Date
  • Generated Credit
  • Available Credit (Generated - Consumed)
  • Credit to Settle

When a record is selected the credit to settle is updated with the available credit and the corresponding parameter field with the total amount.

Must have
3 The Process checks that both amounts are the same. It creates a Payment In and a Payment Out payment canceling the selected credit payments against the settlement's GL Item. Must have
Add Pending Invoices Pick and Execute
Id Requirement Importance
1 Process Definition with parameters:
  • Grid: Sales Invoices with pending amount
  • Grid: Purchase Invoices with pending amount
  • Sales Invoices amount with the sum of selected invoices.
  • Purchase Invoices amount with the sum of selected invoices.
Must have
2 Sales Invoice or Sales Invoice grids:
  • Invoice Document No
  • Invoice Date
  • Invoice Payment Plan Amount
  • Invoice Payment Plan Due Date
  • Invoice Pending Amount
  • Amount to Settle

When a record is selected the amount to settle is updated with the pending amount and the corresponding parameter field with the total amount.

Must have
3 The Process checks that both amounts are the same. It creates a Payment In and a Payment Out payment canceling the selected pending payments against the settlement's GL Item. Must have
Process / Cancel Process
Id Requirement Importance
1 Process Definition with parameter:
  • Action: Process / Cancel / Reactivate
Must have
2 Action Process

It should be possible to process the settlement from the Pick and Executes. Creates the needed payments using the GL Item defined in the header.

Must have
3 Action Cancel

It cancels the settlement by canceling the generated payments. The status is changed to Voided and it is not possible to modify it anymore.

Must have
4 Action Reopen

It cancels the generated payments and removes their relation to the settlement. The status is changed to Draft and it is possible to modify the selected credit or invoices to process again the settlement.

User Interface Mockups

Add Invoices mockup

SettCancel 1.png

Technical Requirements

Non-Functional Requirements

Open Discussion Items

Closed Discussion Items

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