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Projects:Checkprinting/Functional Documentation

Contents

Document sign-off

Role Name Sign-off date
Design Eduardo Argal

Document Status

Date Author or editor Description of change Document status Document version
December 15th, 2011 Eduardo Argal Guibert Document creation & sent for review Draft V1

Overview & Justification

Purpose

The purpose of this document is to describe the functional specifications of a new extension module which is “Check Printing” for Advanced Payment Management (APRM).

The main purpose of this module is to enhance APRM to allow printing of checks and provide a system to browse historical data in order to be able to print a check again in case an error occurred.

Besides, this module must also support the creation of other extension modules which will implement a logic for new check printing formats.

This new feature is going to be developed and delivered as a new extension module which is going to be implemented according to the Technical Documentation which can be found here :
Check Printing Technical Documentation

Module/s Overall Information

Scope

Out of scope:

The first version of this module is not going to include the features listed below which have already been identify as feature requests.
These features which are currently out of scope will either be implemented as a new version of this module or as a new extension module (eiter community or professional).

New definitions and acronyms

Functional requirements

Configuration

Prior to start using Check Printing module, some configuration is required.
The configuration basics must be provided as a reference data.

Document Sequence configuration

An Document Sequence is required in order to properly create the check numbers when they are not provided by the user.

Below "Document Sequence" will be "automatically" created after applying Check Printing reference data set to the legal entity:

Document Type configuration

An Document Type is required in order to properly create checks when executing payments with previous payment method, to provide the template used when printing checks

Below "Document Type" will be "automatically" created after applying Check Printing reference data set to the legal entity:

Execution Process configuration

An execution process is required in order to properly create checks when executing payments with previous payment method

Below basic "Execution Process" will be "automatically" created after applying Check Printing reference data set to the legal entity:

Payment Method configuration

A payment method is required in order to easily identify the documents which may be consumed by Check Printing functionality.

Below basic "Payment Method" will be "automatically" created after applying Check Printing reference data set to the legal entity:

Above configuration indicates that the payment method can be used for OUT Payment transactions. Accounting configuration for this payment method must be done manually after applying the data set (payment / withdrawal / reconciliation).

It links the payment method to an execution process as well, therefore payments created under this payment method can be executed and be included in Check Printing window with the proper numbering information.

Afterwards this payment method must be assigned to:

Finally, let's remember that this module supports any other payment method configuration deployed as a module.


After creating any payment/s with the previously described payment method, those will remain Awaiting Execution. We will need an additional step to execute them in order to provide the first number for the check sequence. This can be done through Payment Execution form.

Select payments to be printed:

PaymentExecutionCheck.jpeg

Click on process and enter value for parameter:

PaymentExecutionParametersCheck.jpeg


Now system will automatically create the entries in Check Printing window in status Not Printed. It will associate automatically the document type Check (which will define the printing format) and the number sequence.

Check Printing Window

There must be a new window to manage check printing.

This new window must be located at the application path:
"Financial Management // Receivables & Payables // Transactions // Check Printing"

Information in this window will be automatically fulfilled when executing payment OUT transactions which are using previous payment method

It should be possible to:


CheckPrintingWindow.png


Window will apply a first filter to just show those check which are in status Not Printed, although this filter can be removed to display all checks (Including checks in status Printed.


CheckPrintingWindowButtonPrint.png


Printing a check or a set of check will be as simple as selecting them and clicking on print button.

The printing template is in charge as well of flagging selected checks as status Printed.

User goals

Check printing feature will allow the end user to:

  1. Generate a printable form of a check, including all the details needed.
  2. Provide the infrastructure required for any module to define a check printing format:
    1. a dataset with the corresponding check Document Type
    2. and the report template consumed by previous document type.

Appendix

Retrieved from "http://wiki.openbravo.com/wiki/Projects:Checkprinting/Functional_Documentation"

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