Projects:Directdebit/User Guide

This User Manual is intended as a reference for end users of Direct Debit Form of Payment module. It provides guidance on usability from a functional perspective. The steps provided below are based on Small Bazaar sample data.

Contents 1 Overview 2 Configuration 3 Usage 3.1 Example: Standard Sales Flow 4 Extensions

Overview

A direct debit payment is a form of payment where the selling organization directly charges to amount of the payment to a bank account or a credit card of the business partner associated with the payment.

This is an increasingly popular form of payments in many countries. In Spain, this practice is known as “domicialiación bancaria”.

The feature provided by the module automates functionality that is otherwise already available in the product. The module enables the user to execute this tasks in a faster, more efficient and more reliable way.

Please note that the current module's scope is to automate the recording of a direct debit transaction within Openbravo. It does not cover the automation of the execution of the payment instructions with the bank. Also, at the moment only direct debit to bank accounts are supported. Credit cards and other payment instruments are out of scope.

Configuration

No configuration is required.

Usage

The steps to process direct debit payments can be summarized in:

• Create payments with form of payment direct debit. Notice that this step can be done in several ways using the usual business flows.
• Go to Financial Management > Receivables & Payables > Transactions > Direct Debit Create
• Enter values in the filter (if required) and press the Ok button.

The system will automatically process the payments (if any) and create the required bank statements.

Notice that if the filter is left blank, every direct debit payment with due date prior or equal to today will be processed. If an organization is selected in the filter, only the payments of the selected organization will be processed. Also notice that if for any reason one of the payments can not be processed, none of them will. The system will return an error with an explanatory message.

Example: Standard Sales Flow

The feature added by this module does not introduce variations in the business flow, but automates the step of the bank statement creation. The following example provides the steps to test the feature in an application with Small Bazaar sample data.

Create a new Sales Order

• Go to Sales Management > Transactions > Sales Order.
• Click on new and fill:
  • Business Partner: Millman Ltd.
  • Invoice Terms: Immediate.
  • Form of payment: Direct Debit.
  • Payment Terms: Immediate.
• Go to lines tab and fill
  • Product: Paint.
  • Attribute: Green.
  • Quantity: 20.

Create a Sales Invoice for the Sales Order

• Go to Sales Management > Transactions > Create Invoices from Orders.
• Select the recently created sales order and process.
• The invoice for the sales order will be created.

Complete the sales invoice and check that in the payment tab, a payment is created with direct debit form of payment.

Process Direct Debit.

• Go to Financial Management > Receivables & Payables > Transactions > Direct Debit Create.
• Leave the filter blank and click on Ok.
• The process ends with 1 payment processed.
• Go to the bank statement window and check that a new bank statement has been created.

Extensions

This module is intended to work independently as explained above. However, it is part of an extension pack named Advanced Payments which provides the ability to manage advanced payments among business partners.