Projects:Multitaxreport30/User Documentation
Contents |
Introduction
This document describes the “Multi-dimensional Tax Report” module for Openbravo 2.50.
The “Multi-dimensional Tax Report” is a new report which allows the end-user to easily get a list of all the transactions posted in the system having tax implications.
The tax information provided by the multi-dimensional tax report is key for the companies to manually fill-in and submit the corresponding tax reports to the tax authorities.
Installation
There are two different module versions of the Multi-dimensional Tax Report which are described in the section “Module Description”:
- Multi-dimensional Tax Report for Openbravo 2.50
- Multi-dimensional Tax Report for Openbravo 2.50 compatible with the "Advanced Payables and Receivables Management" module (APR management)
Any of these module versions can be installed from the Central Repository at the application path “General Setup || Application || Module Management”
by just following the steps described in this "Installation tutorial"
This is a commercial module which requires a commercial license free to Professional Edition subscribers.
Module Description
As described above, there are two different module versions of the Multi-dimensional Tax Report:
- Multi-dimensional Tax Report for Openbravo 2.50
this version of the module takes into account taxes posted in documents such as:- Purchase & sales invoices (AP Invoices/AR Invoices)
- Purchase & sales credit memos (AP Credit Memo/AR Credit Memo)
- Manual Settlements
- Bank Statements
- Cash Journals
- Multi-dimensional Tax Report for Openbravo 2.50, compatible with APR management module
the current version of this module takes into account taxes posted in documents such as:- Purchase & sales invoices (AP Invoices/AR Invoices)
- Purchase & sales credit memos (AP Credit Memo/AR Credit Memo)
Taxes and GL items setup
There are several ways of setting up taxes in Openbravo.
End-user can setup taxes such as value added tax (VAT) and withholding taxes at the application path:
“Financial Management // Accounting // Setup // Tax Rates”.
These kind of taxes can be used in the purchase and sales invoice lines as well as in the GL items to be later on used in manual settlements, bank statements or cash journals document types.
Besides, end-user can setup withholdings at the application path:
“Master Data Management // Business Partner Setup”.
This kind of withholdings can be used in the purchase invoice header window as well as in the GL items to be later on used in manual settlements, bank statements or cash journals document types.
It is important to remark that “Advanced Payables and Receivables Management“ module does not require nor support anymore:
- manual settlements, cash journals and bank statement document types
- taxes and withholdings setup in the GL items, therefore:
- taxes and withholding taxes must be booked in the system through invoices posting
- withholdings must be booked in the system through purchase invoice posting and payments posting.
Use cases
The companies must account for transactions containing taxes and withholdings as a result of business and later on submit the tax/withholding information to the tax authorities.
The Multi-dimensional tax report helps the end-user to get relevant tax information and sort it out according to the needs.
This tax report can be run at the application path: “Financial Management // Receivables & Payables // Analysis Tools”. It looks like shown in the screen attached below:
End-user can accomplish below described scenarios by entering or filtering by specific data depending on the tax type.
Taxes such as value added tax (VAT)
For getting a list of transactions containing taxes such as VAT, end-user can:
- Fill-in a “date range” for which VAT information is required by entering a “From Date” and a “To Date”
- Get the list of tax transactions for a specific organization by selecting an Organization in the field “Organization”
- Get transactions details such as
- tax rate (%)
- document number
- document type
- document date
- accounting date
- business partner
- business partner country
- business partner region
- tax base amount
- tax amount
- and total document amount
by selecting “Show details info” check-box.
- or do not get transactions details but just summary information such as
- tax rate
- tax base amount
- tax amount
- and total document amount
by do not selecting “Show details info” check-box.
- Get a list of transactions containing just taxes such as VAT by selecting the radio-button “Tax”
- Get a list of transactions containing a particular tax rate by entering a “Tax rate” in the “Tax Rate” field
- Get information about the VAT Payable by selecting the radio-button “Sales/Receipt transactions”
- or get information about the VAT Liabilities by selecting the radio-button “Purchase/Payments transactions”
- or get information about VAT Payable and VAT Liabilities by selecting the radio-button “Both”
- And finally, get the list of the tax transactions in either XML, HTML or PDF formats
Scenario 1 - VAT liabilities, no details
PDF report of the posted transactions including VAT Liabilities dated on November 2010,
without transactions details and regardless business partner information.
For this scenario, end-user must filter by the options shown in the screen below.
As a result, the multi-dimensional tax report will look like:
Note: documents where is not possible to set Business Partner (such as GL Journal...) will be indetified with Business Partner "#"
As shown in the screen above, the output of the report contains:
- a body section which could include transactions details or not
- a summary section per tax category
- and a summary section per tax rate
Scenario 2 - VAT liabilities, showing details
Excel report of the posted transactions including VAT Liabilities dated on November 2010,
showing the transactions details and grouping by business partner information.
For this scenario end-user must filter by the options shown in the screen below.
As a result, the multi-dimensional tax report will look like:
Scenario 3 - VAT Payables, showing details
Excel report of the posted transactions including VAT Payable dated on November 2010,
showing the transactions details and do not grouping by business partner information.
For this scenario end-user must filter by the options shown in the screen below.
As a result, the multi-dimensional tax report will look like:
Withholdings
For getting a list of transactions containing withholdings, end-user can:
- Fill-in a “date range” for which withholdings information is required by entering a “From Date” and a “To Date”
- Get the list of withholding transactions for a specific organization by selecting an Organization in the field “Organization”
- Get transactions details such as
- withholding rate (%)
- document number
- document type
- document date
- accounting date
- business partner
- business partner country
- business partner region
- tax base amount
- tax amount
- and total document amount
by selecting “Show details info” check-box.
- or do not get transactions details but just summary information such as
- withholding rate
- tax base amount
- tax amount
- and total document amount
by do not selecting “Show details info” check-box.
- Select one or more business partners to which the company has withheld
- Group withholding transactions by business partner
- Get a list of transactions containing just withholdings by selecting the radio-button “Withholding”
- Get a list of transactions containing a particular withholding tax rate by entering a “Withholding tax rate” in the “Withholding on invoice” field
- Get a list of transactions containing a particular withholding by entering a “Withholding” in the “Withholding on settlement” field
- It is important to remark that this option is not available yet for the version of the module compatible with APR management module.
- Get information about withholdings posted for purchase/payments transactions by selecting the radio-button “Purchase/Payments transactions”
- or get information about withholdings posted for sales/receipt transactions by selecting the radio-button “Sales/Receipt transactions”
- or get information about withholding posted for purchase and sales transactions by selecting the radio-button “Both”
- and finally get the list of withholding transactions in either XML, HTML or PDF format.
Scenario 1 - Withholding taxes
PDF report of the posted transactions including withholdings tax rates dated on November 2010 for a specific business partner.
For this scenario end-user must filter by the options shown in the screen below:
As a result, the multi-dimensional tax report will look like:
Scenario 2 - Withholdings paid
PDF report of the posted transactions including withholdings already paid by using a bank statement, dated on November 2010,
including transactions details grouped by business partner.
For this scenario end-user must filter by the options shown in the screen below:
As a result, the multi-dimensional tax report will look like:
