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Projects:PaymentReport/Functional Documentation

Contents

Payment Report - Functional Specifications

Overview

Purpose

The purpose of this project is to make a report for Advanced Payables and Receivables Management module. This report shows the status of the payments.

Design Considerations

The filter side of this report should show the information below.

And should Display the following data

This must be grouped by the grouping criteria and by the status. If a grouping criteria is chosen, the field used to group must not be displayed (e.g. if Business Partner is used as the grouping criteria, Business Partner must not be displayed).

Other data to show:

Other considerations

Dependencies

Dependant on Advanced Payables and Receivables Management.

Glossary

Functional Requirements

User stories

Bob, the accountant of a food delivery company, wants to know how much money does the company owe to a Vendor. The company is going to pay the debt. He goes to Payment Report. He selects the Organization that owes the money inside the company. He also selects the Vendor in the Business Partner filter. He selects Payables Payment Type and Awaiting Payment Status. As he does not need to make any conversion, but the conversion fields are mandatory, he selects the same currency he is working with, in this example USD.

The results are that the company owes the following:

That makes a total of 180000$ debt. Now that Bob knows the Invoice Numbers, he can make the payment going to Financial Management > Receivables & Payables > Transactions > Make Payment and making a payment with those Invoice Numbers.

Once the company has fulfilled the Payment, Bob is worried about not having enough money in the company accounts, so he wants to know how much money does Customers owe to the company. To get to know it he goes again to the Payment Report. As he wants to know all the debts the Business Partners have with the company, he selects the top Organization of the company and he leaves the Sub-organization checkbox selected. He selects Receivables Payment Type and Awaiting Payment Status. As he does not need to make any conversion, but the conversion fields are mandatory, he selects the same currency he is working with, in this example USD.

The results are that the Business Partners owes the company the following:

User Interface Mockups

First screen of the Payment Report.

PaymentReportFirstScreen.jpg

Html search view.

PaymentReportHtmlView.jpg

Exporting to .pdf first page.

PaymentReportExportingToPDF1.jpg

Rest of the document.

PaymentReportExportingToPDF2.jpg

Exporting to .xls.

PaymentReportExportingToXls.jpg

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