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Projects:SectionFinancial Management(Openbravo Admin)

1. Here you are my feedback in relation to the section "Managing Accounting Periods" of this article Period End Close to Financial Report - Execution:

Please do not detail application paths such as: Financial Management // Accounting // Setup...etc, but just copy/paste the link to the window which is being mentioned, for instance: Fiscal Calendar. That's enough.

--Psanjuan 12:27, 21 August 2012 (UTC)

--- Galderromo 15:17, 28 August 2012 (UTC) OK, this is the way suggested on Documentation guide


Sentence below is not 100% right:
"Every company has a Fiscal Calendar since "it" is created "in" (at) Openbravo."

Only those organization which are "Legal with Accounting" Organization Type, for which "Allow Period Control" has been configured, require a Fiscal Calendar.

--Psanjuan 12:27, 21 August 2012 (UTC)

--- Galderromo 15:17, 28 August 2012 (UTC) I agree. Fixed.


Please make clear that in the window Fiscal Calendar it is possible to create the "Years", for instance 2012, 2013, 2014 and so on so forth, when an organization is making business. Those years need to be split into periods. For Openbravo those periods are the months of each year; therefore there is a process which helps on creating the periods of a given year. In other words, that process creates the 12 months of a year, starting from January 1st to December 31st.

There are companies which like to have a different period structure, for instance from July 1st to June 30th of the following year. If that is the case those process needs to be created manually as described here.

--Psanjuan 12:32, 21 August 2012 (UTC)

--- Galderromo 15:17, 28 August 2012 (UTC) I agree. Fixed.


I will change that for: The periods of a year are opened and/or closed in the Open/Close Period Control window.

The sentece below is already explained there so I will remove it.

"Periods can be closed/opened until a given period. It is also possible to select all document types at once or just a given document type such as AP Invoice, for instance. If a period is closed for a document type. that means it will not be possible to post a document of that type within that period."

--Psanjuan 14:40, 21 August 2012 (UTC)

--- Galderromo 15:17, 28 August 2012 (UTC) Fixed.


What I would explained here is what is exactly the process to open or close a given period or set of periods as it is not really well explained. Can you do that?

I mean, I would say:

"The way to open a period is to create a new record in the Fiscal Calendar window, then select a year, select the action to execute, for instance "Open Period", and finally enter the period until when it is required to open a period/s in the field "Until Period". Once done, press the process button "Open/Close All", that button performs the action therefore Openbravo informs that the process has been completed succesfully.

Above can be completed by explaining the field "Document Category".

--Psanjuan 14:40, 21 August 2012 (UTC)

--- Galderromo 15:17, 28 August 2012 (UTC) Fixed.

New Feedback: I asked you to put this information in the Open/Close Period Control window not in this article. I've moved the explanation there. Done.

--Psanjuan 13:46, 30 August 2012 (UTC)


2. Here you are my feedback in relation to the section "The Finance Team is also in charge of closing the accounting year" of this article Period End Close to Financial Report - Execution:

I provided some accounting documentation which describes what are usually the task to execute while closing a year. Those are:

Please change that section accordingly.


--- Galderromo 19:20, 28 August 2012 (UTC) Done.


There are few sentece I do not understand, please find them below:


--- Galderromo 20:08, 28 August 2012 (UTC) This just means to disable accounting background process in order to have a frozen accounting information.



--- Galderromo 20:08, 28 August 2012 (UTC) Of course Openbravo does not create incorrect balance sheets, but the user can include undesired information. For example, if you use account 551 (551. Cuenta corriente con empresas del grupo.) to reflect a money lending but you select (551) instead of selecting 551, the balance sheet will show wrong information. Therefore, the balance sheet won't be correct.


--- Galderromo 20:08, 28 August 2012 (UTC) Done.

--- Galderromo 20:08, 28 August 2012 (UTC) This is what I want to explain. I do not know to much abount Spanish COA and Cuban COA, but if I am not wrong both reserve first and last day of the year for closing and opening operations. Anyway, I have changed.


--- Galderromo 20:08, 28 August 2012 (UTC)I understand your point, the sentence can be understood on the negative meaning. Anyway, I have clarified remembering Openbravo's flexibility and adaptability is based on a very configurable model. This configurability gives the user the freedom of changing every accounts configuration but this also can introduce misconfigurations. This is the reason why it is important to check the result.


I would remove below senteces as that is already clear:

--- Galderromo 19:20, 28 August 2012 (UTC) Done.

--Psanjuan 13:56, 21 August 2012 (UTC)

New Feedback related to paragraphas below:

Each organization has one an only one fiscal calendar, therefore once in the Fiscal Calendar window, once an organization has been selected, a fiscal calendar is selected and then the year can be closed.

--Psanjuan 15:31, 30 August 2012 (UTC)


I would remove this part:

Been Openbravo so flexible and configurable is excelente but the user can also include some undesired misconfiguration. Therefore, it is important to check the final result.

--Psanjuan 15:33, 30 August 2012 (UTC)

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