Screenshot:Simple G/L Journal

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Simple G/L Journal

Header

A G/L journal header can include journals which can contain several journal lines.

• Organization : Organizational entity within client
• General Ledger : The book containing all financial transactions recorded for the legal entity.
• Document No. : An often automatically generated identifier for all documents.
• Description : A space to write additional related information.
• Document Type : A value defining what sequence and process setup are used to handle this document.
• Document Date : The time listed on the document.
• Accounting Date : The date this transaction is recorded for in the general ledger.
• Period : A specified time period.
• Currency : An accepted medium of monetary exchange that may vary across countries.
• Rate : The percentage to be multiplied by the source to arrive at the tax or exchange amount.
• Opening : A flag indicating this is an opening entry
• Total Debit Amount : Total debit in document currency
• Multi-General Ledger
• Control Amount : If not zero, the Debit amount of the document must be equal this amount
• Total Credit Amount : Total Credit in document currency
• Add Payment From Journal
• Posted : An accounting status button that indicates if the transaction has already been posted to the general ledger or not.
• Document Status : The Document Status indicates the status of a document at this time.
• Active : A flag indicating whether this record is available for use or de-activated.
• G/L Category : A classification used to group lines in the general ledger.
• Approved : Indicates if this document requires approval
• Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
• Product : An item produced by a process.
• Project : Identifier of a project defined within the Project & Service Management module.
• Cost Center : Division that adds to the cost of an organization
• Asset : An item which is owned and exchangeable for cash.
• Sales Campaign : An advertising effort aimed at increasing sales.
• 1st Dimension : A display of optional elements that are previously defined for this account combination.
• 2nd Dimension : A display of optional elements that are previously defined for this account combination.
• Processed : A confirmation that the associated documents or requests are processed.
• Process Now : A request to process the respective document or task.
• Posting Type : A distinct posting amount characteristic used for processes and sometimes grouped within a category.
• Journal Entry : One transaction with a debit and credit and entered into the general ledger.
• Journal Batch : General Ledger Journal Batch
• Client : Client for this installation.

Lines

The lines tab allows to enter the journal entries of a G/L journal as well as G/L item payment related information.

• Organization : Organizational entity within client
• Line No. : A line stating the position of this request in the document.
• GL Item
• Account : The (natural) account used
• Description : A space to write additional related information.
• Currency : An accepted medium of monetary exchange that may vary across countries.
• Debit : The amount debited from the account, given in provider currency.
• Credit : The amount credited from the account, given in provider currency.
• Generated : This Line is generated
• General Ledger Currency Debit : The amount debited to an account, converted to the organization default currency.
• General Ledger Currency Credit : The amount credited to an account, converted to the organization default currency.
• Rate : The percentage to be multiplied by the source to arrive at the tax or exchange amount.
• Open Items
• Financial Account : Financial account used to deposit / withdrawal money such as bank accounts or petty cash
• Payment Method : It is the method by which payment is expected to be made or received.
• G/L Item : An alias for the Account Combination which can be commonly used in daily operations.
• Payment Date
• Payment : Payment event
• UOM : A non monetary unit of measure.
• Quantity : The number of a certain item.
• Withholding : Withholding
• Active : A flag indicating whether this record is available for use or de-activated.
• Add Payment : Add Payment From Journal Line
• Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
• Product : An item produced by a process.
• Project : Identifier of a project defined within the Project & Service Management module.
• Activity : A distinct activity defined and used in activity based management.
• Sales Campaign : An advertising effort aimed at increasing sales.
• Sales Region : A defined section of the world where sales efforts will be focused.
• 1st Dimension : A display of optional elements that are previously defined for this account combination.
• 2nd Dimension : A display of optional elements that are previously defined for this account combination.
• Asset : An item which is owned and exchangeable for cash.
• Cost Center : Division that adds to the cost of an organization
• Journal Line : General Ledger Journal Line
• Journal Entry : One transaction with a debit and credit and entered into the general ledger.
• Client : Client for this installation.

Accounting

Accounting information related to the GL Journal

• Client : Client for this installation.
• Organization : Organizational entity within client
• Active : A flag indicating whether this record is available for use or de-activated.
• Record ID : An record identifier in the dictionary.
• General Ledger : The book containing all financial transactions recorded for the legal entity.
• Currency : An accepted medium of monetary exchange that may vary across countries.
• Period : A specified time period.
• Accounting Date : The date this transaction is recorded for in the general ledger.
• Sequence Number : The order of records in a specified document.
• Account : The identification code used for accounting.
• Value : Value of the account used in the entry.
• Accounting entry Description : Description of the accounting entry
• Debit : The amount debited to an account, converted to the organization default currency.
• Credit : The amount credited to an account, converted to the organization default currency.
• Description : A space to write additional related information.
• Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
• Product : An item produced by a process.
• Project : Identifier of a project defined within the Project & Service Management module.
• Cost Center : Division that adds to the cost of an organization
• Asset : An item which is owned and exchangeable for cash.
• 1st Dimension : A display of optional elements that are previously defined for this account combination.
• 2nd Dimension : A display of optional elements that are previously defined for this account combination.
• Withholding : Withholding
• UOM : A non monetary unit of measure.
• Type : Type of entry (Normal, Closing, Opening, Regularization)
• Trx Organization : The organization which performs or initiates the transaction.
• Transaction Date : The date that a specified transaction is entered into the application.
• Tax : The percentage of money requested by the government for this specified product or transaction.
• Table : A dictionary table used for this tab that points to the database table.
• Storage Bin : A set of coordinates (x, y, z) which help locate an item in a warehouse.
• Sales Region : A defined section of the world where sales efforts will be focused.
• Sales Campaign : An advertising effort aimed at increasing sales.
• Record ID 2 : Payment the fact refers to.
• Quantity : The number of a certain item.
• Posting Type : A distinct posting amount characteristic used for processes and sometimes grouped within a category.
• Location to Address : The location where items are sent to.
• Location from Address : The location where items are sent from.
• Line ID : Transaction line ID (internal)
• Group ID : Accounting entry group ID
• G/L Category : A classification used to group lines in the general ledger.
• Foreign Currency Debit : The amount debited from the account, given in provider currency.
• Foreign Currency Credit : The amount credited from the account, given in provider currency.
• Document Type : A value defining what sequence and process setup are used to handle this document.
• Document Category : A classification of document types that are shown and processed in the same window.
• Activity : A distinct activity defined and used in activity based management.
• Accounting Fact

Exchange rates

The exchange rate tab allows to enter an exchange rate between the organization's general ledger currency and the currency of the G/L Journal to be used while posting the G/L Journal to the ledger.

• Organization : Organizational entity within client
• Active : A flag indicating whether this record is available for use or de-activated.
• Currency : An accepted medium of monetary exchange that may vary across countries.
• To Currency : Target currency
• Rate : The percentage to be multiplied by the source to arrive at the tax or exchange amount.
• Journal Entry : One transaction with a debit and credit and entered into the general ledger.
• Client : Client for this installation.
• C_Conversion_Rate_Document_ID

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