Talk:How to Manage Prepaid Invoices in Payables

Contents 1 Objective 2 Recommended articles 3 Execution Steps 3.1 Purchase order creation 3.2 Add a payment 3.3 Pre-paid Invoice management

Objective

Please do not write the same objective section as for the other article related to "Receivables" (Customers/Sales). This time the company in this example will have to make a payment in advance to its vendor to get the goods delivered.

Think and write a proper objective section for this article.

--Psanjuan 10:34, 11 July 2012 (UTC)

Recommended articles

I can not believe you are putting "Sales" stuff in an article with is related to Payables and therefore "Purchase" stuff.

It is not just copy/paste from "receivables" article.

Please review in deep this article How to Manage Prepaid Invoices in Receivables to get a sense about the structure/format and content and think and write an article oriented to Payables/Purchase.

--Psanjuan 10:40, 11 July 2012 (UTC)

Execution Steps

The process you are using named: "Create Purchase Invoices from Deliveries" is not a standard process anymore. What it does is to create a purchase invoice from a Goods Shipments not from a Goods Receipt.

Verify that you can not find that process anymore in Live Builds. Please take a look to the Procurement Management area of the User Guide.

--Psanjuan 10:54, 11 July 2012 (UTC)

Purchase order creation

Please change the image and show another one with the correct payment term "prepay".

--Psanjuan 10:24, 13 July 2012 (UTC)

Add a payment

Why are you putting an amount of 600 USD in the field "Generated Credit"? You do not need to do that but just to select later on in the "Add Payment" window the order you are going to pay and even the amount you are going to pay of that order.

Add Payment Out window shows an "Actual Payment Out" = 1200 while you are paying 600 USD? Sorry but I do not understand this.

--Psanjuan 11:00, 11 July 2012 (UTC)

Pre-paid Invoice management

Below sentece is not correct:
In order to create the Purchase Order, first it’s needed to Receive the Goods.

It is not required to received the goods, regardless that can be done, but to create the invoice from the order.

--Psanjuan 10:52, 13 July 2012 (UTC)

Please remove that same as the process Create Purchase Invoices from Deliveries, which is not a standard process anymore.

--Psanjuan 10:54, 13 July 2012 (UTC)

Here you are showing an "Add Payment Out" window with is different from the one you copy/paste in the section "Add Payment", why?

A payment out against a purchase invoice can be entered:

• either in the Payment Out window, same as we did for the payment of the order
• or from the Purchase Invoice window by using the process button "Add Payment".

Please explain that and explain the option you are going to use.

--Psanjuan 11:15, 11 July 2012 (UTC)