User Manual 2.2/Data

Preferences window

Error message window

Session variable window

Utility

Preferences

Using the Preferences Window, the user can establish default values for each field of the application. These preferences can be established at the level of organization and user.

Error Message

The Error Message window shows all errors messages defined in the application. This area is meant for System Administrator use.

In the Preferences tab, all application configuration data is shown. This area is meant for System Administrator use.

Session Variables

In the Session Variables tab the following are shown:

1. All variables in the session
2. Their respective values
3. The windows with which they are associated.

Import Data

The Import Data Module needs first to configurate the importation formats, import them from the importation file to a temporary table (I_BPartner, I_Product, etc.) and redefine the data into the correct OB tables using the particular process for each importation.

The following windows are used for this processes:

• Define different formats which can be used during importing. Formats are defined with particular parameters and by the fields that form the importing group.

Business Partners

First of all, you must know that the process of importing business partners is tricky in two ways:

(1) You need to have all the data well defined so the process doesn't fail. For example, the Business Partner Groups that you import must already exist in Openbravo, otherwise it will fail. This means that if the process does not work for you, there probably is an error in your data.

(2) The output of the process is not as good as it could be.

If there is any problems, follow this steps to solve them:

(1) Check log4j configuration (config/log4j.lcf).

(2) Run the Import Business Partner process once, even if it fails (necessary for the next step).

(3) Go to GeneralRules>Data>Utility>SessionInfo. Click the ChangeLog button. Search for ImportBPartner and activate the logging for that class with debug level.

(4) Run again the Import Business Partner process.

(5) Check the log to understand what the problem is.

(6) Correct the error and go back to step 4 so many times as needed.

An example file: Image:Importpartners.txt

Products

This is similar to business partner importation.

An example file: Image:Importproduct.txt

• Import load files, indicating the importing format, in the temporary table corresponding to desired importing data.

The 'File Import' window has two different buttons. The first one allows you to see how the data is going to be imported; the second one imports the data.

Try the first button and take a look to the results to see if the data is going to be imported as expected: it's easy to make mistakes in the Import Format definition.

• Import business partners, products, accounts, report lines, inventories, requests, invoices, budgets, etc. Data concerned with load files are found in these windows.

From here, using the Import button, they are introduced to the application.