User Manual 2.2/Expense Reporting

Definition

Expense Reporting helps companies manages employee’s expenses, improving the quality of the cost and bottom line results. Based on the Expense Report, users can track time tables and expenses which can either be invoiced to the client or be incurred in-house. Final information can be tracked to a project.

Project type determines what actions will be taken toward paying costs

• Invoice the client: Make a sales order to invoice to request payment.
• Incur the expense: Allocate expense to accounts payable directly to accounts payable.

While the User Manual attempts to list each window in the Application Menu separately, in this case we have decided to group windows by the one topic: Expense Report.

Expense Report

Expense report window

Report line tab

In this window, the user can load expenses, one at a time.

Tabs

• Expense Report: Allows the user to create a new expense and complete the process once data is entered.
• Report Line': Allows users to determine whether the expense is a physical cost or for time. They also list what project the expense was incurred for, and whether or not it can be re-invoiced to the client.

Expenses (to be invoiced)

Customer window

Report line tab

Lists all expenses which have been created, but have yet to be sent to the customer.

Create Sales Orders from Expenses

Employee, vendor tab

Create AP Expense Invoices

Create Sales Orders from Expenses

A process which works with the window Expenses (to be invoiced). Selecting this process, the user automatically generates all expense invoices.

Expenses (not reimbursed)

Lists all expenses which the company will not be able to send out to a customer.

Create AP Expense Invoices

A process which works with the window Expenses (not reimbursed). Selecting this process, the user automatically generates debt/payments based on outstanding expenses.