Acceptance Testing

This document is still a work in progress. It may contain inaccuracies or errors.

This document contains the list of tasks performed by Openbravo every time that a release is packaged from the SVN tree.

Contents 1 General functional use case testing 1.1 General issues 2 Bugs fixed in this release 3 Test cases 3.1 Administration master data 3.2 Administration accounting data 3.3 Administration financial data 3.4 Procurement management 3.5 Sales Management 3.6 Production management 3.7 Project and Service management 3.8 Accounting processes 3.9 Assets: Create Amortization Plan

General functional use case testing

General issues

• Verify that the build installs correctly in the defined testing environments.
• The about box and Openbravo installer with --version show the right version.
• The Change Role and Language window works correctly

From now we are going to have a sample data in order to make easier the verification of the test cases. This sample data will be built as we are going through the acceptance test. See the diagram below

The acceptance test is divided in three parts:

• Master data management: As long as this part is executed, the sample data is built
• Transactions: This part can be done without executing the master data management. Please note all the test cases related to each transaction module are written depending on the sample data built throw the Master data management.
• Application dictionary: This is independently from Master data and Transactions

• To see sample data

Bugs fixed in this release

Verify that bugs with priority 8 and 9 in our bug tracker marked as closed this release have been fixed.

Test cases

The structure for the test cases is:

• Short description
• Additional data
• Steps
• Issues to verify

Administration master data

1.Initial client setup

• Short Description: Test the Initial Client Setup process

• Additional data: Use the System Administrator Role for this test

• Steps
  • Login as Openbravo/openbravo
  • Click on icon "user info" and select the role "System Administrator"
  • Go General Setup -> Client-> Initial client setup
  • Fill the data and chart of accounts according Client sample data
  • Click OK

• Issues to verify: Verify that the output log is correct

2.Delete client

• Short description: Delete the client BigBazaar

• Steps:
  • Login as Openbravo/openbravo
  • Click on icon "user info" (or on User name) to open Role Information window and change to "System Administrator" role.
  • Go to General setup->Client->Delete client
  • Select Client=Big Bazaar. Press OK

• Additional data: All users related to Big Bazaar client should be erased too. The user Openbravo should remain, since it is created for System client

Note: Prior to version 2.40 systems using postgres will need to be rebooted before continuing.

3.Import/Export Translation

• Short description: Test the export and import translation. See also How to translate

• Steps for Export process:
  • Login as Openbravo/openbravo
  • Go to General setup->Application->Language
  • Click Search button and fill Italian as name. Click OK
  • Select Italian (Italy). Mark System language
  • Click Verify language
  • Go to General setup->Import/Export translations
  • Select Entity: System
  • Select Italian(Italy) language
  • Click on Export button

• Issues to verify:The language pack must be stored inside the lang directory in the folder defined to contain attachments. This is defined at web.xml file and requested during the installation process. By assuming default installation, the complete path for Italian(Italy) should be /AppsOpenbravo/Attach/lang/it_IT.

• Additional data:There might be problems with write permissions when export a language using Linux OS

• Preconditions:For importing, exporting was successfull, and the content of it_IT folder was replaced for the Italian pack [1]

• Steps for Import process:
  • Login as Openbravo/openbravo
  • Go to General setup->Import/Export translations
  • Select Italian(Italy) language
  • Click on Import button
  • Compile the application and restart tomcat

• Issues to verify:
  • Login as Openbravo/openbravo, change on Role Information the language into italian and verify main menú and other windows are shown in correct language.

4.Create user

• Short Description: Create a user to use for the next test cases

• Steps
  • Login with user created by the initial client setup, SampleClientAdmin/SampleClientAdmin
  • Go to General setup->Security->User
  • Click New and fill the mandatory field:
    • Organization: *
    • First Name "userA"
    • Name "userA"
    • Username "userA"
  • Save
  • Fill the password and save. Password "userA"
  • Move to User Roles and click New and select the SampleClientAdmin role.

• Issues to verify: Verify that you can login with the new user and you have access to all windows

5.Create role

• Short description: Create a role to relate to the user "userA"

• Steps
  • Login with userA
  • Go to General setup->Security->Role
  • Click New
  • Fill Name "Sales"
  • Select "Client+Organization"
  • Mark the check Manual and save
  • Click Grant Access: Select "Sales management" and Access "All"
  • Go to Org Access and click New. Select org *
  • Click New and select org Pamplona.
  • Go to User Assignment and select "userA"

• Issues to verify: Login with "userA" and click on "User info". Select the Role (Sales). Verify that you can only access Sales management module windows.

6.Create Import Loader Format

• Short Description: Create the import format loader for Business partner, Products and taxes.

• Steps
  • Login as userA
  • Go to Master Data Management->Import Data->Import Loader Format
  • Click New and fill:
    • Name "Product"
    • Table "I_Product"
    • Format "Comma Separated"
  • Move to Field Format and create new records:

Name	Column	Data type	Decimal point	Constant value
Organization	ad_org_id	Constant	.	0
Search key	value	String	.
Name	name	String	.
Uom_id	C_Uom_Id	Number	.
Description	description	String	.
Product type	ProductType	Constant	.	I
Product category value	ProductCategory_value	String	.

• • Create the formats of Business Partner and Taxes using this Oracle script or this PostgreSQL script

• Issues to verify: Verify that the formats are in the combo box "Format file" which is in Master Data Management->Import Data->Import File Loader

7.Import file loader

• Short description: Test the import data process for Products, Business partner and taxes.

• Steps:
  • Login as userA
  • Go to Master Data Management->Import Data->Import File Loader
  • Select the file I_Products.txt and the format for the products
  • Click OK. This is only to verify that the file is well format
  • Select again the file and the format. Click Process
  • Do the same for Business partners and taxes

• Issues to verify:
  • Go to Master Data Management->Import Data
  • Verify that the products are in the Import Product window
  • Verify that the Business partners are in the Import Business partner window
  • Verify that the taxes are in the Import tax window

• Additional data: To import use the .txt that are in Business partner, Products and taxes

8. Create Product category

• Short description:Create a product category to import the data from the temporal tables to the final tables.

• Steps:
  • Login as userA
  • Go to Master data management->Product Setup->Product Category
  • Click New and fill value=RM; Name=Raw materials and save
  • Run this Oracle script to create the rest of categories

• Additional data: Please create the "Raw materials" category with the value=RM in order to import the products that belong to that category.

9. Create Business partner category

• Short description:Create a business partner category in order to import the data from the temporal tables to the final tables

• Steps:
  • Login as userA
  • Go to Master data management->Business partner Setup->Business partner Category
  • Click New and fill value=CUS; Name=Customer and save
  • Run this Oracle script to create the rest of categories

• Additional data: Please create the "Customer" category with the value=CUS in order to import the business partners that belong to that category.

10. Import products

• Short description:Import from the temporary product table to the final one

• Steps:
  • Login as userA
  • Go to Master Data Management->Import Data->Import Products
  • Entry in edition mode and click on button Import Product and then OK

• Issues to verify:Take a look in the field Import Error Message to see if there are any errors and Go to Master Data Management->Product and verify that all the products are there

11. Import Business partners

• Short description:Import from the temporary business partner table to the final one

• Steps:
  • Login as userA
  • Go to Master Data Management->Import Data->Import Business partner
  • Entry in edition mode and click on button Import Business partner and then OK

• Issues to verify:Take a look in the field Import Error Message to see if there are any errors and Go to Master Data Management->Business Partner and verify that all the business partner are there

12. Import Taxes

• Short description:Import from the temporary tax table to the final one

• Steps:
  • Login as userA
  • Go to Master Data Management->Import Data->Import Tax
  • Entry in edition mode and click on button Import Tax and then OK

• Issues to verify:Take a look in the field Import Error Message to see if there are any errors and Go to Financial management->Accounting->Setup->Tax rate and verify that all the taxes are there

13. Create Attribute set

• Short description: Create sets of attributes for the Products.

• Steps
  • Login as userA
  • Go to Master Data Management->Product Setup->Attribute Set
  • Click New, fill name=Serial number
  • Mark Serial No.
  • Run this Oracle script to create the rest of sets

14. Create Pricelist

Note: If you don't want to create all the pricelist using the application please use this Oracle script

• Short description: Create pricelist for all the products. Do as example SALES pricelist
• Steps
  • Login as userA
  • Go to Master Data management->Pricing->Pricelist
  • Click New and fill Name=SALES mark Sales price list, currency=EUR
  • Move to tab Price list version
  • Click New and fill Name=Sales, Price List Adjustment= Standard and valid from date=01-01-2000
  • Move to tab Product price
  • Click new and select Product "A Final goods". Uncheck the flag "Stocked" in order to find the product
  • Fill for each price (List price, Standard price, price limit) fill 2. Do the same for "B Final goods", "C Final goods"

• Additional data: Doing the example for "SALES", remember to remove from the script the code related to this issue.

15. Create Payment term

Note: If you don't want to create all the payment terms using the application please use this Oracle script

• Short description:Create payment terms to add to business partner. Do as example "30 days/5"

• Steps:
  • Login as userA
  • Go to Master Data Management->Business partner setup->Payment Term
  • Click New fill:
    • Value=30d/5
    • Name=30 DAYS, 5
    • Mark "Fixed Due Date"
    • Maturity Date 1=5
    • Offset Month Due=1

• Additional data: Doing the example for "30 days/5", remember to remove from the script the code related to this issue.

16. Create Invoice Schedule

• Short description: Create an invoice schedule to use in Generate invoices test case

• Steps:
  • Login as userA
  • Go to Master Data Management->Business Partner Setup->Invoice schedule
  • Click New and fill:
    • Name: Schedule customer A
    • Invoice Frequency: Monthly
    • Day of the Month: 1
    • Invoice Cut-Off Day: 31

17. Edit products

Note: If you don't want to edit all the products using the application please use this Oracle script

• Short description:Test the way of editing a product. Example for product "Raw material A"

• Steps
  • Login as userA
  • Go to Master Data Management->Product
  • Click on search button from the toolbar
  • Write "RMA" in the "Search Key" box and press OK
  • Edit the values:
    • Tax Category=VAT 10%
    • Mark Purchase
    • Not mark Sale
    • Attribute set=Serial number
  • Save

18. Edit Business partner

Note: If you don't want to edit all the business partner using the application please use this Oracle script

• Short description:Test the way of editing a business partner. Example for "Customer A"

• Steps
  • Login as userA
  • Go to Master Data management-->Business partner
  • Click on search button from the toolbar
  • Write "CUSTOMER A" in the name box and click OK
  • Move to Customer tab and edit the values:
    • Invoice Terms: Customer schedule After Delivery
    • Invoice Schedule: Schedule Customer A
    • Price list: Customer A
    • Form of Payment: Money order
    • Payment Terms: 30 days/5
    • Sales Representative: Salesman A

19. Create Physical inventory

• Short description: Create inventory in order to test other features without needed of purchasing or producing anything

• Steps:
  • Login as userA
  • Go to Warehouse management-->Physical inventory
  • Click New and fill the mandatory fields and save
  • Click button "Create Inventory Count List"
    • Select a storage bin=Standard
    • Inventory Quantity=0
  • Click Ok
  • Move to lines and for each line write in the "Quantity count" box 10000 and fill the attribute set value
  • Move back to the header and process (Process inventory count)

• Issues to verify:Go to Warehouse management-->Analysis tools-->Customer stock report and click HTML format. Products should be shown

20. Import account

• Short description: Test the Accounting import works correctly

• Steps:
  • Login as userA
  • Go to Master data management->Import data->Import File loader
  • Select the chart of accounts. This chart of accounts must be the same as selected for the initial client set up otherwise the process import accounts wouldn't overwrite the default values.
  • Select the format file= Accounting-Accounts
  • Click Process
  • Go to Master data management->Import data->Import Account
  • Please verify the new imported accounts are in this temporary window
  • Go to the database manager software and execute the next sentences:
    • update c_elementvalue set value = 'xx' || value where ad_client_id = v_client;
    • The parameter v_client is the Id of the client that you have already created
    • delete c_elementvalue_operand;
    • Commit;
  • Go into any of the records that are in the window Import Account and click on button "Import accounts" and:
    • Update default marked
    • Delete imported marked
    • Create new combination not marked
  • Click OK
  • Go again to the database manager software, and execute the next statement:
    • delete c_elementvalue where value like 'xx%' and ad_client_id =v_client;
    • commit;

• Issues to verify:

If you cannot execute correctly the last statement, means the import accounts has failed

• Additional data:

Please see Chart of accounts for more information

Administration accounting data

1. Create fiscal calendar

• Short description: Create periods and open document for each period

• Steps:
  • Login as userA
  • Go to Financial management->Accounting->Setup->Fiscal calendar->Year
  • Click button create periods
  • Move to each period and click button Open/Close All

• Issues to verify: For any period move to Period control tab and verify the documents are open

2. Editing Document sequence

• Short description: Edit the document sequences for AR Invoice

• Steps:
  • Login as userA
  • Go to Financial management->Accounting->Setup->Document type
  • Select "AR Invoice" record in edit mode
  • Click link Document Sequence
  • Fill Prefix=I/ ,Next Assigned Number=1

3. Create G/L Item

• Short description: Create a GL/Item to test other features

• Steps:
  • Login as userA
  • Go to Financial management->Accounting->Setup->G/L Item
  • Click New and fill name=G/L Item A
  • Move to Accounting tab
  • Select an expense account (i.e 649 using ESAccounts) for both
    • If the account combination does not exist first find the account then select the organization and press Save

4. Create Business partner tax category 

• Short description: Create business partner tax category to test taxes in transactional documents. Add the new category to Customer A

• Steps:
  • Login as userA
  • Go to Financial management->Accounting->Setup->Business partner tax category
  • Click New and fill name=Vat 3%+Charge 0.5%
  • Move to Tax Rate and edit the tax VAT(3)+CHARGE(0.5)
  • Select "Business Partner Tax Category"=Vat 3%+Charge 0.5%
  • Go to Master Data management->Business partner
  • Edit "Customer A" and, inside Customer tab, select "SO BP Tax Category"=Vat 3%+Charge 0.5%

Administration financial data

1. Create remittance type

• Short description:Create a remittance to test other features

• Steps:
  • Login as userA
  • Go to Financial management->Receivables & Payables->Setup->Remittance type
  • Click New and fill:
    • Name:'Remittance 19'
    • Mark Consolidate
    • Payment Rule Consolidated:Remittance bank
    • Final Status:In Remittance
    • Returned Status: Returned
  • Move to Parameter tab
  • Click New
  • Fill Name=Contract, content=001 and save
  • Click New
  • Fill Name=Cuaderno, content=19 and save

• Aditional data:Please write the names as it is explained. Both, Contract and Cuaderno, are parameters that OB uses

2. Create Bank

• Short description:Create a bank and related to a business partner. The goal of relating a business partner with the bank is to be able to use the remittance window

• Steps:
  • Login as userA
  • Go to Financial management->Receivables & Payables->Setup->Bank
  • Click New
  • Fill the mandatory fields:
    • Name: SampleBank
    • Bank code: 1234
    • Branch code: 001
    • Control Digit: 0
    • Address:
      • 1st Line:Sample Street
      • Postal Code:31010
      • City:Pamplona
      • Region:Navarra
      • Country:Spain
  • Save
  • Move to Account and fill the mandatory fields:
    • Partial Account No.:1
    • Control Digit:0
  • Save
  • Go to Master Data->Business partner
  • Click New and fill
    • Search Key:BANK
    • Name:Bank
  • Go back to Bank click on Bpartner icon and, after marking the option "All", select the business partner

Procurement management

1. Create a purchase order

• Short description:Create an order to be used when creates a good receipt

• Steps:
  • Login as userA
  • Go to Procurement management->Transactions->Purchase Order
  • Click New and two possibilities:
  • A.- Click on the bp icon and verify:
    • When you click the bp icon a pop-up window must show up and the radio button 'provider' must be checked. Please select VENDOR A
  • B.- Or write in the bp box VA and verify:
    • A pop-up window doesn't show up and the bp box is filled with the name VENDOR A
  • For both cases verify:
    • Invoice from: "Street Purchase center nº1 - - - Pamplona - NAVARRA - Spain"
    • The combo box User/Contact must have the value: John
    • Price list: PURCHASE
    • Form of payment: Wire transfer
    • Payment terms: 90 DAYS
  • Move to tab Lines and click New. There are two possibilities:
  • A.- Click on the product icon and verify:
    • When you click the product icon a pop-up window must show up.
    • The price list combo must be filled with the value Purchase
    • When click Search only 3 products must appear: A Raw material, B Raw material, C Raw material. Select A Raw material
  • B.- Or write in the product box RMA and verify:
    • A pop-up window doesn't show up and the product box is filled with the name Raw material
  • For both cases verify:
    • UOM:Unit
    • Unit price:2
    • List price:2
    • Tax:VAT 10%
  • Fill in Ordered quantity= 1
  • Move to header and complete. Verify:
    • Summed Line Amount= 2
    • Grand Total Amount= 2.2

2. Create Goods receipt

• Short description: Testing the button 'Create lines from' and the way of creating goods receipt

• Steps:
  • Login as userA
  • Go to Procurement management->Transactions->Goods receipt
  • Click new and select VENDOR A as a business partner. Save
  • Click on button 'Create lines from' and verify:
    • Business partner: VENDOR A
    • In the "Order" combo box there is the purchase order
  • Select the purchase order
  • Select a warehouse position
  • Select the purchase order line
  • Click OK
  • Move to Lines
  • Click on Attribute set value icon and fill the values and click OK
  • Go back to header and Complete

3. Create Purchase Invoice

• Short description: Testing the button 'Create lines from' and the way of creating purchase invoices

• Steps:
  • Login as userA
  • Go to Procurement management->Transactions->Purchase invoice
  • Click New and select Transaction Document= AP Invoice
  • Select the business partner using two possibilities:
  • A.- Click on the bp icon and verify:
    • When you click the bp icon a pop-up window must show up and the radio button 'provider' must be checked. Please select VENDOR A
  • B.- Or write in the bp box VA and verify:
    • A pop-up window doesn't show up and the bp box is filled with the name VENDOR A
  • For both cases verify:
    • Invoice from: "Street Purchase center nº1 - - - Pamplona - NAVARRA - Spain"
    • The combo box User/Contact must have the value: John
    • Price list: PURCHASE
    • Form of payment: Wire transfer
    • Payment terms: 90 DAYS
  • Click on button 'Create lines from' and verify:
    • Business partner: VENDOR A
    • In the "Order" combo box there is the purchase order
    • In the "Shipment" combo box there is the good receipt
  • Select the good receipt and click OK
  • Move to Lines and verify:
    • Product: Raw materials A
    • Taxes: VAT 10%
    • The box "Purchase Order Line" is filled properly
    • The box "Shipment/Receipt Line" is filled properly
  • Go back to Header and click Complete
  • Move to Payments and verify:
    • Due Date 90 days after the invoice date
    • Form of Payment: Wire transfer

4. Accounting Purchase Invoice

• Short description:Accounting the above purchase invoice

• Steps:
  • Login as userA
  • Go to Procurement management->Transactions->Purchase invoice
  • Click "Not Posted" and click OK
  • Verify the created journal is correct

• Additional data: If you cannot see the button "Not Posted" please go to General setup->Application->Session information mark "Show accounting tabs" and then click "Save preferences". Doing this you will be able to enter in the books

5. Pay the Purchase Invoice

• Short description:Test the cash journal using the payment that is above

• Steps:
  • Login as userA
  • Go to Financial management->Receivables and Payments->Transactions->Cash journal
  • Click New, fill the mandatory fields and save
  • Move to Lines Tab
  • Click New and select Cash Type: Debt-Payment
  • Click on Payment icon and:
    • Business partner: VENDOR A
    • Unmark Receipt check
    • Click Search and mark the payment. Click OK
  • Verify the Amount field is filled with the amount of the payment
  • Go back to header and process
  • Click "Not posted"
  • Verify the journal entry is correct

• Issues to verify:When you process a Cash journal, a Settlement is created in order to cancel the payment. To verify this:
  • From the Cash journal window move to Lines tab
  • Select one line and click "Linked Items"
  • You must see the link "Settlement - Cancelled Payments". Click it
  • You must see the link of the payment. Click it
  • You must browse to Cancelled Payments tab

Sales Management

1. Create Standard Sales Order

• Short description:Create an order to be used when creates a goods shipment

• Steps:
  • Login as userA
  • Go to Sales management->Transactions->Sales Order
  • Click New and select Transaction Document: Standard Order
  • Select business partner.Two possibilities:
  • A.- Click on the bp icon and verify:
    • When you click the bp icon a pop-up window must show up and the radio button 'provider' must be checked. Please select CUSTOMER A
  • B.- Or write in the bp box CUSA and verify:
    • A pop-up window doesn't show up and the bp box is filled with the name CUSTOMER A
  • For both cases verify:
    • Invoice from: "Street Customer center nº1 - - - Pamplona - NAVARRA - Spain"
    • The combo box User/Contact must have the value: Alfred
    • Price list: CUSTOMER A
    • Form of payment: Money order
    • Payment terms: 30 DAYS, 5
    • Sales representative: SALESMAN A
  • Move to tab Lines and click New. There are two possibilities:
  • A.- Click on the product icon and verify:
    • When you click the product icon a pop-up window must show up.
    • The price list combo must be filled with the value CUSTOMER A
    • When click Search only 3 products must appear: A Final goods, B Final goods, C Final goods. Select A Final goods
  • B.- Or write in the product box FGA and verify:
    • A pop-up window doesn't show up and the product box is filled with the name A Final goods
  • For both cases verify:
    • UOM:Unit
    • Unit price:2
    • List price:2
    • Tax:VAT (3)+CHARGE(0.5)
  • Fill in Ordered quantity= 1
  • Move to header and complete. Verify:
    • Summed Line Amount= 2
    • Grand Total Amount= 2.07

• Issues to verify:The tax VAT (3)+CHARGE(0.5) has to split into VAT 3% and Charge 0.5%. To verify this point, move to Tax tab

2. Create goods shipment

• Short description:Create a goods shipment from a sales order

• Steps:
  • Login as userA
  • Go to Sales management->Transactions->Create shipments from orders
  • Select the sales order and click process

• Issues to verify:
  • The sales order must be disappear
  • Go to Goods shipment and see that it is created
  • Move to Lines tab and verify the link "Sales Order Line" is related to the correct one

3. Create Sales invoice

• Short description: Create a sales invoice from a sales order using the button "Create from lines"

• Steps:
  • Login as userA
  • Go to Sales management->Transactions->Sales invoice
  • Click New select Transaction Document: AR Invoice
  • Select the business partner.Two possibilities:
  • A.- Click on the bp icon and verify:
    • When you click the bp icon a pop-up window must show up and the radio button 'provider' must be checked. Please select CUSTOMER A
  • B.- Or write in the bp box CUSA and verify:
    • A pop-up window doesn't show up and the bp box is filled with the name CUSTOMER A
  • For both cases verify:
    • Invoice from: "Street Customer center nº1 - - - Pamplona - NAVARRA - Spain"
    • The combo box User/Contact must have the value: Alfred
    • Price list: CUSTOMER A
    • Form of payment: Money order
    • Payment terms: 30 DAYS, 5
    • Sales representative: Sales A
  • Click on button 'Create lines from' and verify:
    • Business partner: CUSTOMER A
    • In the "Order" combo box must be the sales order
    • In the "Shipment" combo box must be the good receipt
  • Select the sales order and click OK
  • Move to Lines and verify:
    • Product: A final goods
    • Taxes: VAT (3)+CHARGE(0.5)
    • The box "Sales Order Line" is filled properly
    • The box "Shipment/Receipt Line" is filled properly
  • Go back to Header and click Complete
  • Move to Payments and verify:
    • Due Date 30 days after the invoice date and the 5th
    • Form of Payment: Money order

• Issues to verify:
  • The tax VAT (3)+CHARGE(0.5) has to split into VAT 3% and Charge 0.5%. To verify this point, move to Tax tab
  • The Document No. must be the correct one:
    • Click Transaction Document
    • Click Document Sequence
    • The document no. must be the set of Prefix,Next Assigned Number-1,suffix

4. Accounting Sales Invoice

• Short description: Accounting the above sales invoice

• Steps:
  • Login as userA
  • Go to Sales management->Transactions->Application->Sales invoice
  • Click "Not Posted" and click OK
  • Verify the created journal entry is correct

• Additional data: If you cannot see the button "Not Posted" please go to General setup->Session information mark "Show accounting tabs" and then click "Save preferences". Doing this you will be able to enter in the books

5. Create Settlement

• Short description: Split the Sales Invoice in two payments using the settlement window

• Steps:
  • Login as userA
  • Go to Financial management->Receivables and payables->Transactions->Settlement
  • Click New and fill mandatory fields. Save
  • Click "Create lines from" and select the business partner.Two possibilities:
  • A.- Click on the bp icon and verify:
    • When you click the bp icon a pop-up window must show up and the radio button 'all' must be checked. Please select CUSTOMER A
  • B.- Or write in the bp box CUSA and verify:
    • A pop-up window doesn't show up and the bp box is filled with the name CUSTOMER A
  • Click Search and select the payment. Click OK
  • Move to Created Payments. Click New
  • Select Customer A as business partner and fill Amount=2. Save
  • Click New, select Customer A as business partner and fill Amount=0,07. Save
  • Go back to Settlement and process

• Issues to verify: If Cancelled/Not Charged = Created Amount you should be able to process

6. Create Remittance

• Short description: Create a remittance with the two payments above

• Steps:
  • Login as userA
  • Go to Financial management->Receivables and payables->Transactions->Remittance
  • Click New and fill:
    • Name
    • Remittance type: Remittance 19
    • Bank Account: SampeBank. Save
  • Click "Create lines from" and select the business partner.Two possibilities:
  • A.- Click on the bp icon and verify:
    • When you click the bp icon a pop-up window must show up and the radio button 'provider' must be checked. Please select CUSTOMER A
  • B.- Or write in the bp box CUSA and verify:
    • A pop-up window doesn't show up and the bp box is filled with the name CUSTOMER A
  • Click Search and select the two payments. Click OK
  • Click Process button

• Issues to verify: As the remittance type is consolidated, verify:
  • The field "Settlement" must be filled. Click on it and verify:
    • Move to Created payments tab
    • There must be three payments: Two negatives payments (-2;-0,07) and one positive payment (2,07). The business partner for all of them must be Bank
  • Go back to remittance. The field "Payment Management" must be filled
  • Click on it and verify:
    • Move to Lines tab
    • There must be Two payments for CUSTOMER A.
    • Final Status must be the same for all. "In remittance"

• Additional data: The reason why the values must be those is because the way we have configured the remittance type.
  • The remittance type is consolidated means that OB will create a settlement cancel in order to create a positive payment which amount will be the sum of all the payments that are in the remittance and also will create as many negative payments as the remittance has. The business partner is the business partner that is related to the bank
  • Whenever you process a remittance OB creates a Payment Management to change the status of the payments. The final status depends on what you have filled in the remittance type window

7. Create Bank Statement

• Short description: Test the bank statement using the positive payment that belongs to Bank

• Steps:
  • Login as userA
  • Go to Financial management->Receivables and Payments->Transactions->Bank Statement
  • Click New, fill the mandatory fields and save
  • Click "Create lines from"
  • Select Receipt type: Collection
  • A.- Click on the bp icon and verify:
    • When you click the bp icon a pop-up window must show up and the radio button 'all' must be checked. Please select Bank
  • B.- Or write in the bp box "Banka" and verify:
    • A pop-up window doesn't show up and the bp box is filled with the name Bank
  • Click Search and mark the positive payment. Click OK
  • Move to Lines and verify the process inserts the correct line
  • Go back to header and process
  • Click "Not posted"
  • Verify the journal entry is correct

• Issues to verify: When you process a Bank Statement, a Settlement is created in order to cancel the payment. To verify this:
  • From the Bank Statement window move to Lines tab
  • Select one line and click "Linked Items"
  • You must see the link "Settlement - Cancelled Payments". Click it
  • You must see the link of the payment. Click it
  • You must browse to Cancelled Payments tab

8. Generate invoices process

• Short description: To Test the generate invoices process we need some sales orders

• Steps:
  • Login as userA
  • Go to Sales management->Transactions->Sales order
  • Create six sales order with transaction document "Standard Order":
    • Three sales order for Customer A. For each one create a goods shipment
    • Three sales order for Customer B. For only two sales order create two goods shipment
  • The dates for the sales order must be at least one month before the current month
  • Go to Sales management->Transactions->Generate invoices
  • Select an invoice date and click OK

• Issues to verify:
  • One sales invoice for customer A. This invoice must have the three sales order
  • Two sales invoice for customer B. One invoice for each sales order

• Additional data: The way of invoicing depends on the invoice rule

Production management

1. Edit a product BOM

• Short description: Add products to a BOM's product

• Steps:
  • Login as userA
  • Go to Master Data Management->Product
  • Select product BOM A
  • Move to Bill of materials Tab
  • Click New and fill:
    • BOM Type = Part/BOM
    • BOM Product = B Raw material
    • BOM quantity = 1
  • Save and new and fill
    • BOM Type = Part/BOM
    • BOM Product = C Raw material
    • BOM quantity = 1
  • Move back to Product Tab
  • Click on Verify BOM button

2. Create BOM production

• Short description: Create a bill of materials production

• Steps:
  • Login as userA
  • Go to Warehouse management->Transactions->Bill of materials production
  • Click New. Fill Name = BOM A. Save
  • Move to Production Plan and click NEW
  • Select Product "A BOM" and production quantity 100. Save
  • Move back to BOM Production tab
  • Click on Button "Create/Post Production"
  • Go to I/O products and verify:
    • One line for product A BOM. Quantity = 100
    • One line for product B Raw material. Quantity = -100
    • One line for product C Raw Material. Quantity = -100
  • Select A BOM product
  • Click on Attribute Set Value icon and fill the attributes. Save
  • Move back to BOM Production Tab
  • Click on Button "Create/Post Production"

• Issues to verify:
  • Go to Warehouse management->Analysis tools->Customer stock report
  • Verify the quantities have changed for these products

3. Create Cost centre

• Short description:

Create a cost centre to use for calculate costs based on the work effort

• Steps:
  • Login as userA
  • Go to Production management->Setup->Cost centre
  • Click New and fill the mandatory fields
  • Mark the check "Calculated"
  • Not mark "By default"
  • Move to Version tab, click New and fill
    • "Valid from date" with the 1st of January of the current year
    • Cost=100
    • And select "per Produced Units" for Cost UOM

• Additional data
  • Tab Cost centre
    • If "Calculated" is marked but not "By default", when process the Work effort, OB will calculate the hours used for the sequence based on the initial time and final time
    • If "By default" is marked, OB will calculate the hours used for the sequence based on the process plan
    • If any is marked, OB will do nothing
  • Tab Version
    • Per hour: Based on the cost centre unit that is in the tab Operation (Window process plan)
    • Per Kilogram: Based on the weight of product window. Produced units x Weight
    • Per percentage: This is only for Indirect cost purposes
    • Per Produced Units: Based on produced units

4. Create a Process/Activity

• Steps:
  • Login as userA
  • Go to Production management->Setup->Activity
  • Click New and fill the mandatory fields:
    • Name=Assamble
  • Select the cost centre

• Additional data: A process/activity is mandatory in order to create a process plan

5. Create a process plan

• Short description: Create a process plan to use in Work Requirement

• Steps:
  • Login as userA
  • Go to Production management->Transactions->Process plan
  • Click New and fill:
    • Search Key=FGA
    • Name=Production Final Goods A
    • Process unit=FGA unit
    • Conversion rate=100
    • "Insert phase" marked
  • Move to Version tab
  • Click New and fill the dates for the whole year
  • Move to Operation. Click New and fill:
    • Search key=assa
    • Name=Assamble
    • Process=Assamble
    • Cost Center Use Time=10
  • Move to I/O Product
  • Click New and select the product A final goods as P+
  • Click New twice and select the product A BOM and B BOM as P-
  • Quantities for each three 100

• Additional data:
  • Process plan tab
    • Insert phases:Indicates if the work requirement phases will be generated automatically
  • Operation tab
    • Cost Center Use Time:Time used to do the operation once
    • Empty cells are Zero:When creating a production run (Work effort window), by running the "generating standards" process required input and output product quantities are automatically filled in as specified in the work requirement phases (Work requirement window)

6. Create Work requirement

• Short description: Create a work requirement to use in the Work effort window

• Steps:
  • Login as userA
  • Go to Production management->Transactions->Work requirement->Header
  • Click New and fill:
    • Select Production Final goods A as process plan
    • Quantity=10
    • Starting Date= The current day
    • Ending Date= The following date
  • Save and click on button "Work requirement process"
  • Move to Operation tab and verify:
    • The quantity field has the same value as in Header tab
    • The fields "Cost Center Use Time", "Empty Cells are Zero", "Outsourced" and "Global Use" have the same value as in Operation tab (Process plan window)
  • Move to Product tab and verify:
    • We have three lines: A BOM(P-), B BOM(P-) and A final goods(P+)
    • Each line quantity=100
  • Move back to Operation tab and click New again
  • Select the sequence "Assamble" and verify:
    • The quantity field has the same value as in Header tab
    • The fields "Cost Center Use Time", "Empty Cells are Zero", "Outsourced" and "Global Use" have the same value as in Operation tab (Process plan window)
  • Don´t save

• Additional data:

The field Quantity on Header tab indicates the number of times that we want to process the process plan

7. Create Work effort

• Short description: Test the way of creating a work effort

• Steps:
  • Login as userA
  • Go to Production management->Transactions->Work Effort->Work effort
  • Click New and fill:
    • Movement date= Current date
    • Starting Time: 08:00:00, Ending time: 16:00:00
  • Move to Production Run tab and click new
  • Select the "WR Phase" and verify:
    • The fields "Required quantity", "Process unit" and "Conversion Rate" are filled based on the WR phase
  • Fill Done quantity=2 and save
  • Click on button "Create Standards"
    • The field "Cost centre used" is calculated well depending on you what configure on the Cost Centre. For this case should be 8
  • Move to Product tab and verify:
    • You have three lines: A BOM:(P-), B BOM(P-), A Final Goods(P+)
    • The ones for P- must have filled the attribute set value
    • The quantity for the three must be 200 as a result of "Done quantity" x "Quantity" (I/O Products tab)
  • For the A Final Goods product fill the attribute set value
  • Move back to Work effort tab
  • Click on button "Validate Work effort"

• Issues to verify:
  • If the A Final Goods(P+) product does not have attribute set value you cannot validate the work effort
  • If you don't create standards you cannot validate the work effort
  • Go to Warehouse management->Analysis tools->Customer stock report
  • Verify the quantities have changed for these products

Project and Service management

TEST CASES FOR THIS MODULE ARE WORK IN PROGRESS

By the moment, please visit Project & Service management review test cases.

1. Create a Project Type

• Short description: Define a project type with standard phases and tasks. This project type will be a mould used in several projects.

• Steps:
  • Login as userA
  • Go to Project & Service Management->Setup->Project Type
  • Click New and fill:
    • Name: Technical consultancy
  • Go to Standard Phase tab.
  • Click New and fill:
    • Name: Project preparation
    • Product: A Final goods
    • Standard Quantity: 10
  • Go to Standard Task tab.
  • Click New and fill:
    • Name: First draft
    • Product: Service A
    • Standard Quantity: 25
  • Click New and fill:
    • Name: Final prototype
  • Go back to Standard Phase tab.
  • Click New and fill:
    • Name: Project delivery
  • Go to Standard Task tab.
  • Click New and fill:
    • Name: Project closing
    • Product: A Final goods
    • Standard Quantity: 15

2. Create a Multiphase Project

• Short description: Start a new multiphase project. This project will containt multiple phases and tasks. Each phase will allow to generate a Sales Order.

• Steps:
  • Login as userA
  • Go to Project & Service Management->Transactions->Multiphase Project
  • Click New and fill:
    • Search Key: cca
    • Name: Consultancy for Customer A
  • Click on Set Project Type button and select Technical consultancy. Click OK
  • Issues to verify:
    • Verify that phases and task created have the same values that in the project type selected.
  • Go to Project Phase tab.
  • Edit Project preparation and fill:
    • Quantity: 14
    • Unit Price: 1.8
  • Go to Project Task tab.
  • Edit First draft and fill:
    • Unit Price: 1.7
  • Go to back Project Phase tab.
  • Edit Project delivery and fill:
    • Starting date: 06-01-2008
    • Ending date: 25-12-2008
  • Go to Project Task.
  • Edit Project closing and fill:
    • Quantity: 20
  • Click New and fill:
    • Name: Project presentation
  • Go back to Multiphase Project tab.
  • Edit Consultancy for Customer A and fill:
    • Business Partner: Customer A
  • Verify that:
    • The combo box User/Contact must have the value: Alfred
    • Price list: CUSTOMER A
    • Form of payment: Money order
    • Payment terms: 30 DAYS, 5
  • Edit:
    • Partner Address: "Street Customer center nº1 - - - Pamplona - NAVARRA - Spain"
    • Sales representative: Employee A
  • Click on Change Project Status button.
  • Verify that:
    • Project Status is Order.
    • Price List is CUSTOMER A.
  • Go to Project Phase tab.
  • Move to Project preparation and click on Create Sales Order from Project Phase button. Click OK
  • Issues to verify:
    • Create Sales Order from project Phase button disappears
    • Sales Order field is completed.
  • Navigate to the sales order through the link.
  • Verify that:
    • Description: Project preparation
    • Business Partner: Customer A
    • Price List: CUSTOMER A
    • Invoice Terms: Customer schedule after delivery
    • Sales Representative: Employee A
    • Form of Payment: Money Order
    • Payment Terms: 30 DAYS, 5
    • Project: cca - Consultancy for Customer A
    • Summed Line Amount: 67.7
    • Grand Total Amount: 72.71
  • Go to Lines tab.
  • Select A Final goods line and check that:
    • Description: Project preparation
    • Ordered Quantity: 14
    • UOM: Unit
    • Unit Price: 1.8
    • List Price: 2
    • Discount: 10
    • Tax: VAT 3%
    • Line Net Amount: 25.2
  • Select Service A line and check that:
    • Description: First draft
    • Ordered Quantity: 25
    • UOM: Day
    • Unit Price: 1.7
    • List Price: 2
    • Discount: 15
    • Tax: VAT 10%
    • Line Net Amount: 42.5
  • Go back to Header tab.
  • Click on Complete button.
  • Go back to Project & Service Management->Transactions->Multiphase Project
  • Select Consultancy for Customer A
  • Move to Project Phase tab.
  • Select Project delivery and click on Create Sales Order from Project Phase button.
  • Check that Create Sales Order from project Phase button disappears and Sales Order field is completed.
  • Navigate to the sales order through the link.
  • Check that:
    • Description: Project delivery
    • Business Partner: Customer A
    • Price List: CUSTOMER A
    • Invoice Terms: Customer schedule after delivery
    • Sales Representative: Employee A
    • Form of Payment: Money Order
    • Payment Terms: 30 DAYS, 5
    • Project: cca - Consultancy for Customer A
    • Summed Line Amount: 40
    • Grand Total Amount: 41.2
  • Go to Lines tab.
  • Select A Final goods line and check that:
    • Description: Project closing
    • Ordered Quantity: 20
    • UOM: Unit
    • Unit Price: 2
    • List Price: 2
    • Discount: 0
    • Tax: VAT 3%
    • Line Net Amount: 40
  • Go back to Header tab.
  • Click on Complete button.
  • Go back to Project & Service Management->Transactions->Multiphase Project
  • Select Consultancy for Customer A and click on Change Project Status button to close the project selecting Order closed option.

3 a. Create a simple Service Project

• Short description: Start a new service project with lines that permits to create both sales and purchase orders.

• Steps:
  • Login as userA
  • Go to Project & Service Management->Transactions->Service Project
  • Click New and fill:
    • Search Key: sca
    • Name: Service Project for Customer A
    • Create Temporary Price List: N (un-checked)
  • Move to Project Line tab.
  • Click New and fill:
    • Product: A Final goods
    • Planned Quantity: 10
    • Tax: VAT 3%
    • Planned Price: 1.75 and verify Planned Amount is 17.5
    • Planned Purchase Price: 1.2
  • Go back to Service Project tab.
  • Select Service Project for Customer A and edit:
    • Business Partner: Customer A
  • Verify that:
    • The combo box User/Contact must have the value: Alfred
    • Price list: CUSTOMER A
    • Form of payment: Money order
    • Payment terms: 30 DAYS, 5
  • Select:
    • Partner Address: "Street Customer center nº1 - - - Pamplona - NAVARRA - Spain"
    • Sales Representative: Employee A
  • Save and click on Change Project Status button and select Order.
  • Verify that:
    • Project Status is Order.
    • Price List is CUSTOMER A.
  • Move to Supplier tab.
  • Click New and fill:
    • Business partner: Vendor A
  • Verify that Price List is PURCHASE.
  • Save and click on Create Purchase Order from Project.
  • Move back to Service Project tab and navigate through Linked Items to the Purchase Order created.
  • Check that:
    • Business Partner: Vendor A
    • Price List: PURCHASE
    • Company Agent: Employee A
    • Form of Payment: Wire Transfer
    • Payment Terms: 90 days
    • Project: sca - Service Project for Customer A
    • Summed Line Amount: 12
    • Grand Total Amount: 12.36
  • Move to Lines tab.
  • Select A Final goods line and check that:
    • Ordered Quantity: 10
    • UOM: Unit
    • Unit Price: 1.2
    • List Price: 1.2
    • Discount: 0
    • Tax: VAT 3%
    • Line Net Amount: 12
  • Go back to Header tab.
  • Click on Complete button.
  • Go back to Project & Service Management->Transactions->Service Project
  • Select Service Project for Customer A and click on Create Sales Order from Project button.
  • Navigate through Linked items to the Sales Order created.
  • Check that:
    • Business Partner: Customer A
    • Price List: CUSTOMER A
    • Invoice Terms: Customer schedule after delivery
    • Sales Representative: Employee A
    • Form of Payment: Money Order
    • Payment Terms: 30 DAYS, 5
    • Project: sca - Service Project for Customer A
    • Summed Line Amount: 17.5
    • Grand Total Amount: 18.03
  • Move to Lines tab.
  • Select A Final goods line and check that:
    • Ordered Quantity: 10
    • UOM: Unit
    • Unit Price: 1.75
    • List Price: 2
    • Discount: 12.5
    • Tax: VAT 3%
    • Line Net Amount: 17.5
  • Go back to Header tab.
  • Click on Complete button.
  • Go back to Project & Service Management->Transactions->Service Project
  • Select Service Project for Customer A and click on Change Project Status button to close the project selecting Order closed option.

3 b. Create a complex Service Project

• Short description: Start a new service project that will manage proposals and bids.

• Steps:
  • Login as userA
  • Go to Project & Service Management->Transactions->Service Project
  • Click New and fill:
    • Search Key: stp
    • Name: Service Project for Third Party
    • Create Temporary Price List: Y (checked)
  • Go to Proposal tab.
  • Click New and fill:
    • Business Partner: Customer B
  • Check that:
    • Form of Payment: Money Order
    • Payment Terms: 30 days, 5
  • Click New and fill:
    • Business Partner: Customer A
  • Check that:
    • Form of Payment: Money order
    • Payment Terms: 30 days, 5
  • Go Project Line tab.
  • Click New and fill:
    • Product: A Final goods
    • Planned Quantity: 50
    • Planned Price: 1.85 and check that Planned Amount: 93
  • Go back to Proposal tab.
  • Select Customer B proposal and click on Copy Lines from Project button.
  • Go to Proposal Line tab.
  • Edit A Final goods proposal line and fill:
    • Quantity: 53
    • Price: 1.89
  • Go to Followup tab.
  • Click New and fill:
    • User/Contact: Employee A
    • Comments: Goes bad
  • Go back to Proposal tab.
  • Select Customer A proposal and click on Copy Lines from Project button.
  • Go to Proposal Line tab.
  • Edit A Final goods proposal line and fill:
    • Quantity: 55
    • Price: 1.91
  • Go to Followup tab.
  • Click New and fill:
    • User/Contact: Employee
    • Comments: Goes well
  • Go back to Proposal tab.
  • Select Customer A proposal and click on Process a Winning Bidding button.
  • Go to Service Project tab.
  • Select Service Project for Third Party and check that:
    • Business Partner: Customer A
    • Form of Payment: Money order
    • Payment Terms: 30 days, 5
  • Move to Project Line tab:
  • Edit A Final goods project line and fill:
    • Tax: VAT 3%
    • Planned Purchase Price: 1.54
  • Check that:
    • Planned Quantity: 55
    • Planned Price: 1.91
    • Planned Amount: 105.05
  • Go back to Service Project tab.
  • Edit Service Project for Third Party:
    • Sales Representative: Employee A
    • Partner Address
  • Save and click on Change Project Status button.
  • Check that:
    • Project Status is Order.
    • Price List is PR-stp-V (temporary sales price list automatically created for this project).
  • Click on Create Sales Order from Project button.
  • Navigate through Linked items to the Sales Order created.
  • Check that:
    • Business Partner: Customer A
    • Price List: PR-stp-V
    • Invoice Terms: Customer schedule after delivery
    • Sales Representative: Employee A
    • Form of Payment: Money order
    • Payment Terms: 30 days, 5
    • Project: stp - Service Project for Third Party
    • Summed Line Amount: 105.05
    • Grand Total Amount: 108.2
  • Move to Lines tab.
  • Select A Final goods line and check that:
    • Ordered Quantity: 55
    • UOM: Unit
    • Unit Price: 1.91
    • List Price: 1.91
    • Discount: 0
    • Tax: VAT 3%
    • Line Net Amount: 105.05
  • Go back to Header tab.
  • Click on Complete button.
  • Go back to Project & Service Management->Transactions->Service Project
  • Select Service Project for Third Party.
  • Go to Supplier tab.
  • Click New and fill:
    • Business partner: Vendor A
    • Price List: PR-stp-C (temporary purchases price list automatically created for this project).
  • Save and click on Create Purchase Order from Project.
  • Go back to Service Project tab and navigate through Linked Items to the Purchase Order created.
  • Check that:
    • Business Partner: Vendor A
    • Price List: PR-stp-C
    • Company Agent: Employee A
    • Form of Payment: Wire Transfer
    • Payment Terms: 90 days
    • Project: stp - Service Project for Third Party
    • Summed Line Amount: 84.7
    • Grand Total Amount: 87.24
  • Move to Lines tab.
  • Select A Final goods line and check that:
    • Ordered Quantity: 55
    • UOM: Unit
    • Unit Price: 1.54
    • List Price: 1.54
    • Discount: 0
    • Tax: VAT 3%
    • Line Net Amount: 84.7
  • Go back to Header tab.
  • Click on Complete button.
  • Go back to Project & Service Management->Transactions->Service Project
  • Select Service Project for Third Party and click on Change Project Status button to close the project selecting Order closed option.
  • Go to Master Data Management->Pricing->Price List:
  • Check that:
    • PR-stp-C and PR-stp-V records are inactive (Active check box is not ticked).

4. Create some Expense Sheets

• Short description: Fill some expense sheets.

• Steps:
  • Login as userA
  • Go to Project & Service Management->Transactions->Expense Sheet
  • Click New and fill:
    • Description: Expenses Consultancy for Customer A project
    • Employee: Employee A
  • Go to Lines tab.
  • Click New and fill:
    • Reinvoincing: Y
    • Product: Service A
    • Quantity: 1
    • Project: Consultancy for Customer A
    • Project Phase: Project delivery
    • Project Task: Project presentation
  • Check that:
    • UOM: Day
    • Expense Amount: 1
    • Business Partner: Customer A
  • Go back to Header tab.
  • Click on Process Expenses button.
  • Click New and fill:
    • Description: Expenses Service Project for Customer A project
    • Employee: Employee A
  • Go to Lines tab.
  • Click New and fill:
    • Product: Service A
    • Quantity: 2
    • Project: Service Project for Customer A
  • Check that:
    • UOM: Day
    • Expense Amount: 2
  • Click New and fill:
    • Time Sheet: Y
    • Reinvoincing: Y
    • Product: Service B
    • Quantity: 80
    • Project: Service Project for Customer A
  • Check that:
    • UOM: Hour
    • Business Partner: Customer A
  • Go back to Header tab.
  • Click on Process Expenses button.

5. Track and process Invoiceable Expenses

• Short description: Check and process invoiceable expenses, namely, expenses that customers will be billed for.

• Steps:
  • Login as userA
  • Go to Project & Service Management->Transactions->Invoiceable Expenses
  • Edit Customer A customer.
  • Check that:
    • Price List: CUSTOMER A
    • Payment Terms: 30 days, 5
  • Go to Lines tab.
  • Select Service A line and check that:
    • Reinvoincing: Checked
    • Quantity: 1
    • UOM: Day
    • Expense Amount: 1
    • Project: cca - Consultancy for Customer A
    • Business Partner: Customer A
    • Project Phase: Project delivery
    • Project Task: Project presentation
  • Select Service B line and check that:
    • Time Sheet: Checked
    • Reinvoincing: Checked
    • Quantity: 80
    • UOM: Hour
    • Expense Amount: 100
    • Project: sca - Service Project for Customer A
    • Business Partner: Customer A
  • Go to Project & Service Management->Transactions->Create Sales Orders from Expenses
  • Edit:
    • Customer: Customer A
    • Date Ordered: 01-08-2008
    • Tick Complete and Process Sales Orders automatically check box (checked).
  • Click on Process button.
  • Go to Sales Management->Transactions->Sales Order
  • Edit the first recently created Sales Order for Customer A (Project: cca - Consultancy for Customer A).
  • Check that:
    • Order Date: 01-08-2008
    • Price List: CUSTOMER A
    • Invoice Terms: Customer schedule after delivery
    • Form of Payment: Money order
    • Payment Terms: 30 days, 5
    • Project: cca - Consultancy for Customer A
    • Summed Line Amount: 2
    • Grand Total Amount: 2.06
    • Document Status: Completed
  • Go to Lines tab.
  • Edit Service A line and check that:
    • Ordered Quantity: 1
    • UOM: Day
    • Unit Price: 2
    • List Price: 2
    • Discount: 0
    • Tax: VAT 3%
    • Line Net Amount: 2
  • Go back to Header tab.
  • Navigate to the Goods Shipment created using Linked Items.
  • Check that:
    • Business Partner: Customer A
    • Project: cca - Consultancy for Customer A
    • Document Status: Completed
  • Go to Lines tab.
  • Edit Service A line and check that:
    • Movement Quantity: 1
    • UOM: Day
  • Go back to Project & Service Management->Transactions->Invoiceable Expenses
  • Edit the second recently created Sales Order for Customer A (Project: sca - Service Project for Customer A).
  • Check that:
    • Order Date: 01-08-2008
    • Price List: CUSTOMER A
    • Invoice Terms: Customer schedule after delivery
    • Form of Payment: Money order
    • Payment Terms: 30 days, 5
    • Project: sca - Service Project for Customer A
    • Summed Line Amount: 160
    • Grand Total Amount: 164.8
    • Document Status: Completed
  • Go to Lines tab.
  • Edit Service B line and check that:
    • Ordered Quantity: 80
    • UOM: Hour
    • Unit Price: 2
    • List Price: 2
    • Discount: 0
    • Tax: VAT 3%
    • Line Net Amount: 160
  • Go back to Header tab.
  • Navigate to the Goods Shipment created using Linked Items.
  • Check that:
    • Business Partner: Customer A
    • Project: sca - Service Project for Customer A
    • Document Status: Completed
  • Go to Lines tab.
  • Edit Service B line and check that:
    • Movement Quantity: 80
    • UOM: Hour

6. Track and process Employee Expenses

• Short description: Check and process employee expenses, namely, expenses that will be reimbursed to employees.

• Steps:
  • Login as userA
  • Go to Project & Service Management->Transactions->Employee Expenses
  • Select Employee A employee.
  • Check that:
    • Purchase Price List: PURCHASES
    • Payment Terms: 30 days, 5
  • Go to Lines tab.
  • Select first Service A line and check that:
    • Reinvoicing: Checked
    • Quantity: 1
    • UOM: Day
    • Expense Amount: 1
    • Project: cca - Consultancy for Customer A
    • Business Partner: Customer A
    • Project Phase: Project delivery
    • Project Task: Project presentation
  • Select second Service A line and check that:
    • Quantity: 2
    • UOM: Day
    • Expense Amount: 2
    • Project: sca - Service Project for Customer A
    • Business Partner: Customer A
  • Go back to Employee tab
  • Go to Project & Service Management->Transactions->Create AP Expense Invoices
  • Edit:
    • Employee: Employee A
    • From Date: 01-01-2000
    • To Date: 01-12-2011
    • Date Invoiced: 01-07-2008
  • Click on Process button.
  • Go to Procurement Management->Transactions->Purchase Invoice
  • Select the first created Purchase Invoice for Employee A.
  • Check that:
    • Transaction Document: AP Invoice
    • Invoice Date: 01-07-2008
    • Price List: PURCHASES
    • Form of Payment: Money Order
    • Payment Terms: 30 days, 5
    • Project: cca - Consultancy for Customer A
    • Summed Line Amount: 1
    • Grand Total Amount: 1.03
  • Go to Lines tab.
  • Select Service A line and check that:
    • Invoice Quantity: 1
    • UOM: Day
    • Unit Price: 1
    • List Price: 1
    • Tax: VAT 3%
    • Line Net Amount: 1
  • Go back to Header tab and click on Complete button.
  • Select the second created Purchase Invoice for Employee A.
  • Check that:
    • Transaction Document: AP Invoice
    • Invoice Date: 01-07-2008
    • Price List: PURCHASES
    • Form of Payment: Money Order
    • Payment Terms: 30 days, 5
    • Project: sca - Service Project for Customer A
    • Summed Line Amount: 2
    • Grand Total Amount: 2.06
  • Go to Lines tab.
  • Select Service A line and check that:
    • Invoice Quantity: 2
    • UOM: Day
    • Unit Price: 1
    • List Price: 1
    • Tax: VAT 3%
    • Line Net Amount: 2
  • Go back to Header tab and click on Complete button.

Accounting processes

1. Reset accounting process

• Short description: Test the Reset Accounting process works correctly

• Steps:
  • Login as userA
  • Go to General setup->Application->Background process
  • Click the Deactivate link for the PeriodicAcctServer process to deactivate
  • Go to Financial management->Accounting->Transactions->Reset accounting
  • Select the correct Client
  • No tables selected
  • "Delete existing Accounting Entries" marked
  • Click OK

• Issues to verify:
  • Go to Financial management->Accounting->Analysis tools->General ledger journal
  • Click on button "Html" and verify there is no results

2. Generate accounting process

• Short description: Generate Accounting process works correctly

• Steps:
  • Login as userA
  • Go to Financial management->Accounting->Transactions->GL Posting by DB Tables
  • No tables selected
  • Click OK

• Issues to verify:
  • Go to Financial management->Accounting->Analysis tools->General ledger journal
  • Click on button "Html" and verify there is results

3. Create a G/L journal

• Short description: Create a GL journal to test the way of entry in the books manually

• Step:
  • Login as userA
  • Go to Financial management->Accounting->Transaction->G/L Journal->Batch
  • Click New and fill the the mandatory fields
  • Select one period and verify:
    • The accounting date must be filled with the last day of the month related with this period
  • Move to Header tab, click New and verify:
    • The description, document date, accounting date and period fields must be filled as the fields of the Batch tab
    • Changing the Document date, the accounting date changes with the same value as the document date
    • Changing the Period, the accounting date is filled with the last day of the month related with this period
  • Save and move to the Lines tab
  • Click New and select:
    • Click on the Account combination icon and select one
    • Fill the Foreign Currency Debit
  • Click New and select:
    • Click on the Account combination icon and select one
    • Fill the Foreign Currency Credit
  • Move back to Header tab and click on button "Complete"

• Issues to verify:

If "Total Debit Amount" is different than "Total Credit Amount" OB should not allow you to complete

Assets: Create Amortization Plan

1. Amortize Asset by percentage in complete years

• Short description: Create an asset in order to be amortized by percentage in complete years

• Steps:
  • Login as userA
  • Go to Financial Management->Assets->Assets
  • Click on new button to create a new asset
  • Fill all the mandatory fields
  • Check "Depreciate" check
  • Set "Calculate type": Percentage
  • Set "Annual Deprecation %": 33
  • Set "Purchase date": 01-01-2008
  • Set "Deprecation start date": 01-01-2008
  • Set "Asset value": 100
  • Set "Deprecation amt.": 100
  • Save
  • Click on "Create Amortization"

• Issues to verify:
  • Go to Financial Management->Assets->Assets->Asset Amortization
  • Verify that exists three lines with percentages of 33.00, 33.00 and 34.00

2. Amortize Asset by percentage in non complete years

• Short description: Create an asset in order to be amortized by percentage in non complete years

• Steps:
  • Login as userA
  • Go to Financial Management->Assets->Assets
  • Click on new button to create a new asset
  • Fill all the mandatory fields
  • Check "Depreciate" check
  • Set "Calculate type": Percentage
  • Set "Annual Deprecation %": 33
  • Set "Purchase date": 01-01-2008
  • Set "Deprecation start date": 30-06-2008
  • Set "Asset value": 100
  • Set "Deprecation amt.": 100
  • Save
  • Click on "Create Amortization"

• Issues to verify:
  • Go to Financial Management->Assets->Assets->Asset Amortization
  • Verify that exists four lines with percentages of 16.64, 33.00, 33.00 and 17.36

3. Amortize Asset by time in complete years

• Short description: Create an asset in order to be amortized by time in complete years

• Steps:
  • Login as userA
  • Go to Financial Management->Assets->Assets
  • Click on new button to create a new asset
  • Fill all the mandatory fields
  • Check "Depreciate" check
  • Set "Calculate type": Time
  • Set "Amortize": Yearly
  • Set "Use life - Years": 3
  • Set "Purchase date": 01-01-2008
  • Set "Deprecation start date": 01-01-2008
  • Set "Asset value": 100
  • Set "Deprecation amt.": 100
  • Save
  • Click on "Create Amortization"

• Issues to verify:
  • Go to Financial Management->Assets->Assets->Asset Amortization
  • Verify that exists three lines with percentages of 33.33, 33.33 and 33.34

4. Amortize Asset by time in non complete years

• Short description: Create an asset in order to be amortized by time in non complete years

• Steps:
  • Login as userA
  • Go to Financial Management->Assets->Assets
  • Click on new button to create a new asset
  • Fill all the mandatory fields
  • Check "Depreciate" check
  • Set "Calculate type": Time
  • Set "Amortize": Yearly
  • Set "Use life - Years": 3
  • Set "Purchase date": 01-01-2008
  • Set "Deprecation start date": 30-06-2008
  • Set "Asset value": 100
  • Set "Deprecation amt.": 100
  • Save
  • Click on "Create Amortization"

• Issues to verify:
  • Go to Financial Management->Assets->Assets->Asset Amortization
  • Verify that exists four lines with percentages of 16.80, 33.33, 33.33 and 16.54

5. Amortize Asset by time in complete months

• Short description: Create an asset in order to be amortized by time in complete months

• Steps:
  • Login as userA
  • Go to Financial Management->Assets->Assets
  • Click on new button to create a new asset
  • Fill all the mandatory fields
  • Check "Depreciate" check
  • Set "Calculate type": Time
  • Set "Amortize": Monthly
  • Set "Use life - Months": 3
  • Set "Purchase date": 01-01-2008
  • Set "Deprecation start date": 01-01-2008
  • Set "Asset value": 100
  • Set "Deprecation amt.": 100
  • Save
  • Click on "Create Amortization"

• Issues to verify:
  • Go to Financial Management->Assets->Assets->Asset Amortization
  • Verify that exists three lines with percentages of 33.33, 33.33 and 33.34

6. Amortize Asset by time in non complete months

• Short description: Create an asset in order to be amortized by time in non complete months

• Steps:
  • Login as userA
  • Go to Financial Management->Assets->Assets
  • Click on new button to create a new asset
  • Fill all the mandatory fields
  • Check "Depreciate" check
  • Set "Calculate type": Time
  • Set "Amortize": Monthly
  • Set "Use life - Months": 3
  • Set "Purchase date": 01-01-2008
  • Set "Deprecation start date": 15-01-2008
  • Set "Asset value": 100
  • Set "Deprecation amt.": 100
  • Save
  • Click on "Create Amortization"

• Issues to verify:
  • Go to Financial Management->Assets->Assets->Asset Amortization
  • Verify that exists four lines with percentages of 17.20, 33.33, 33.33 and 16.14

7. Amortize Asset with Previously Depreciated Amount

• Short description: Create an asset in order to be amortized by percentage in complete years with an amount to be amortized lower than the calculated amount for a period

• Steps:
  • Login as userA
  • Go to Financial Management->Assets->Assets
  • Click on new button to create a new asset
  • Fill all the mandatory fields
  • Check "Depreciate" check
  • Set "Calculate type": Percentage
  • Set "Annual Deprecation %": 33
  • Set "Purchase date": 01-01-2008
  • Set "Deprecation start date": 01-01-2008
  • Set "Asset value": 100
  • Set "Deprecation amt.": 100
  • Set "Previously Depreciated Amt.": 90
  • Save
  • Click on "Create Amortization"

• Issues to verify:
  • Go to Financial Management->Assets->Assets->Asset Amortization
  • Verify that exists one only line with an Amortization amount of 10

Categories: General | QualityAssurance