User Manual 2.2/Process Buttons

Many types of process buttons exist, both in the Application Menu, and throughout the program in Editing Windows. Two common types are described below:

Process/Close

Example of a process button

Document action window

Through this button the user can change the state of a selected document. There are different types of documents in the application, for example: orders, material receipts and invoices. Every document has a defined life cycle. The life cycles have 5 different states.

• Draft: a document is unfinished and thus only processed in the future.

• Process: This state is applied only to order and material receipts documents. A document is completely introduced and its receipts/invoices are pending. The products ordered have been reserved in the warehouse. At the moment when all required documents are introduced, the document reaches the completed state.

• Completed: A document reaches this completion level when all the operations related to it are fully processed (for example all the order's material receipts have been defined). If it is necessary, the document can be reactivated.

• Void: The documents cannot be deleted, therefore if the user wants to eliminate a document, it must be voided. If the user wants to void a completed invoice, this is done by generating new invoice with the same negative amount.

• Closed: This is one step past the completed state. In this case it is not possible to reactivate the document nor complete any modifications.

Copy Lines

Copy lines button

This button is useful for similar documents. With this process the user can choose one or more lines from previous documents, and added them to new documents saving time.